Executive Administrative Assistant I

Yusen Logistics • Compton, CA

1d

About The Position

This position provides administrative support for the leadership team in the assigned business unit. The Executive Administrative Assistant anticipates executives’ needs and manages scheduling and calendars, domestic and international travel itineraries, general mail and information inquiries, correspondence, telephone calls, research, troubleshooting, and related assignments. The role involves interaction with clients and requires professionalism, tact, sensitivity, initiative, and diplomacy.

The position supports executives and management with meeting and travel coordination, expense reporting, presentations, organization charts, invoices, time-off and JDE requests, confidential information, and special projects. It works independently and as part of a team, including managing projects at the request of the leadership team. Other duties may be assigned by management.

Yusen Logistics describes its work as supply chain management, freight forwarding, warehousing, and distribution services, and emphasizes continuous improvement and a diverse, inclusive workforce.

Responsibilities

• Schedule and organize client and company meetings, travel arrangements, conferences, and departmental activities for executives in the business unit.
• Maintain the business unit company calendar, keeping it accurately updated with meetings, conferences, client events, trade events, and company meetings.
• Organize and submit executive expense reports and follow up with Accounting on outstanding matters.
• Coordinate meetings, including conference calls, reservations and contract room blocks, meeting-room preparation, seating charts, required equipment, food orders, and printed or copied materials.
• Coordinate communications and destination travel arrangements, liaise with local hotel contacts, coordinate WebEx sessions, prepare presentation materials, and handle required meeting setup.
• Assist executives in creating and organizing PowerPoint presentations.
• Update organization charts monthly.
• Process invoices for payment and follow up with Accounts Payable on outstanding payments.
• Assist management with time-off requests and JDE requests.
• Handle confidential and non-routine information.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Manage special projects at the request of the leadership team, including planning and coordinating multiple presentations, disseminating information, and managing broad communications.
• Type and design general correspondence, memos, charts, tables, graphs, business plans, and similar materials.
• Perform other duties as assigned by management.

Benefits

• Medical, dental, and vision coverage beginning the first of the month following the start date.
• 401(k) with company match.
• Standard 10 days of paid time off.
• Eligibility for a bonus plan.
• Seven paid holidays.
• Overtime pay if applicable.
• Flexible spending accounts.
• Life and accidental death and dismemberment insurance.
• Short- and long-term disability.
• Tuition assistance program.
• Commuter benefits.
• Vacation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed