Freelance - Executive Assistant with C Suite Support Experience

The People Group

1d • Remote

About The Position

The People Group is seeking a highly skilled, tech-savvy Executive Assistant with experience using AI and automation to support founders and senior leaders. The role involves managing operations, optimizing workflows, and using AI tools to improve efficiency and productivity. It is a fully remote, fractional freelance contractor role supporting clients across multiple time zones. The ideal candidate is proactive, detail-oriented, comfortable working independently in a fast-paced environment, and able to work a flexible schedule. Occasional in-person client meetings may be requested. Contractors work under The People Group’s name; clients contract directly with The People Group, which handles the client-service side of the work. This is described as an urgent hiring opportunity.

Requirements

• Experience using AI tools such as ChatGPT, Claude, and Gemini.
• Prompt-writing and prompt-optimization skills.
• Ability to automate workflows using tools such as Zapier or Make.
• Experience using AI for research, summarization, email drafting, and task management.
• Experience in a fractional, freelance, or contract-based role.
• Exceptional organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and Google Suite.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.
• High degree of professionalism and confidentiality.
• Ability to work independently and remotely.
• Flexible schedule and availability.
• Demonstrated experience supporting multiple executives or clients simultaneously.
• Experience with project-management tools.
• Familiarity with video-conferencing and online collaboration tools.
• Knowledge of office-management systems and procedures.
• Knowledge of emerging AI software, tools, models, and methodologies relevant to executive assistance.
• Flexibility to meet clients in person occasionally if requested.

Nice To Haves

• Experience working with high-net-worth individuals.
• Experience working with family offices.
• Experience working with business leaders.

Responsibilities

• Manage clients’ calendars and schedule meetings and appointments.
• Coordinate travel arrangements and accommodations.
• Prepare and edit documents, reports, and presentations.
• Handle phone calls, emails, and other correspondence.
• Organize and maintain files, records, and databases.
• Assist with meeting agendas and take meeting minutes.
• Collaborate with team members to support efficient workflows.
• Arrange and coordinate events and conferences.
• Perform ad hoc administrative tasks as needed.
• Respond to and manage client requests professionally and with attention to detail.
• Support founders and senior leaders by managing operations, optimizing workflows, and applying AI tools to improve efficiency and productivity.

Benefits

• Contractors are protected from direct client-service responsibilities because clients contract directly with The People Group, which handles the client-service side of the function.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed