Event Coordinator Jobs

About The Position

Requirements

• Friendly demeanor and a “You Got It” attitude.
• Good decision-making skills and effective communication with guests, the Sales Team, and the Management Team.
• Clear and regular communication with Operations, the Sales Team, and guests.
• Ability to communicate guests’ needs to Operations and other team members.
• Strong organizational skills.
• Strong verbal skills.
• Ability to analyze basic data to support decision-making by Operations and the Sales Team.
• Ability to read and communicate in English.

Responsibilities

• Ensure Special Events guests’ needs are met and communicate host requests so contracts can be updated.
• Respond to social-event RFPs and calls and convert them into booked business.
• Conduct site tours as needed.
• Distribute paperwork for pop-up parties accurately and promptly, coordinating with management to ensure staffing support.
• Provide administrative support to the Sales Department, including following up on calls, emails, and tasks with event hosts after a sale is closed.
• Communicate changes to BEOs and updated signed contracts to Operations.
• Follow up on accounts receivable, collect payment information, and close remaining balances.
• Submit check requests and invoices as needed.
• Ensure Operations has the most up-to-date BEO for each event.
• Offer upsell opportunities to event hosts after a sale is closed.
• Take on other duties as assigned and assist team members when needed.