Event Coordinator

University of Oklahoma•Norman, OK

About The Position

The Event Coordinator works in the University of Oklahoma’s Office of Admissions & Recruitment (OAR), which supports prospective domestic and international freshman, transfer, and concurrent students throughout the application and decision process. The role helps create connections and experiences for prospective students and contributes to recruiting students with varied academic, service, involvement, and community experiences. The position coordinates, plans, monitors logistics, and supports events and conferences. It coordinates annual on-campus and virtual recruitment events, supports campus visits and group experiences, and assists with academic partner events, large-scale recruitment and non-recruitment events, and research initiatives. The role also supports prospective students and families through admission, scholarship, housing, financial aid, and enrollment processes. The work schedule is Monday through Friday, 8 a.m. to 5 p.m., with occasional nights and weekends. Travel is required.

Requirements

Bachelor’s degree, or 48 months of related experience in lieu of the degree, for a total of 60 months of experience.
12 months of experience in event planning and coordination, outreach, or public relations.
Valid Oklahoma Driver’s License to drive University vehicles, or ability to obtain one within 30 days of hire.
Highly organized and able to handle multiple projects and deadlines.
Detail-oriented, with accuracy in data and information.
Able to accurately read and understand written materials and instructions.
Customer service skills.
Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
Effective verbal and written communication skills.
Ability to engage in repetitive motions, communicate verbally and exchange detailed information, and lift up to 50 pounds.

Responsibilities

Coordinate annual on-campus and virtual recruitment events, including registration, communications, logistics, and staff and student-staff needs.
Support campus visit experiences, including campus tours, personalized visits, and group experiences.
Assist the Senior Assistant Director with academic partner events, large-scale recruitment and non-recruitment events, and competitive research initiatives.
Lead admissions and recruitment staff serving on annual event committees through planning, execution, and post-event feedback.
Create strategies and experiences that address the needs of distinct prospective-student populations recruited by OAR.
Coordinate personalized visits for prospective students and group tour experiences.
Present, engage, and communicate with prospective students, high school stakeholders, and community and university partners.
Work with prospective students and their families throughout admission, scholarship, housing, financial aid, and enrollment processes, including answering phone calls and reading admissions applications.
Coordinate event and conference logistics, including scheduling, venue booking, lodging, travel, catering, and participant registration.
Manage event communications, budgeting, reporting, and on-site setup to support smooth operations and attendee engagement.
Perform other duties as needed to fulfill the function of the position.