Event Coordinator

THE COLSON CENTER FOR CHRISTIAN WORLD VIEW

6d•$50,000 - $60,000•Remote

About The Position

The Event Coordinator supports the successful planning and delivery of internal and external Colson Center events. Under the direction of the Director of Customer Experience, this position coordinates pre-event planning, on-site execution, and post-event follow-up to create an organized and positive experience for attendees. The role manages assigned events from initial planning through follow-up, coordinating logistics, budgets, timelines, vendors, stakeholders, registration, and attendee support. The position is remote, with travel approximately six to eight times per year.

Requirements

Bachelor’s degree preferred, or a combination of education and experience.
Two or more years of experience coordinating events in a dynamic, fast-paced environment.
Demonstrated ability to adapt to changing needs, build effective systems, manage multiple priorities, and create an organized, positive guest experience.
Knowledge of event planning and logistics, customer relationship management systems, and digital project management.
Intermediate proficiency with project management tools such as Asana.
Familiarity with digital marketing, customer relationship management, sales, and event management platforms such as HubSpot.
Ability to learn new systems quickly.
Ability to communicate effectively, use a computer, and remain mobile for extended periods while supporting and serving guests at events.
Ability to travel approximately six to eight times per year.
Employees are expected to conduct their work in accordance with the Holy Bible, the Colson Center Standards of Conduct, the Employee Handbook, role key performance indicators, and the Colson Center mission.

Nice To Haves

Experience with Cvent or another event management platform is strongly preferred.
Bachelor’s degree.

Responsibilities

Develop a complete understanding of the requirements for each event as assigned by the Director of Customer Experience.
Research vendors and venues and recommend options to the Director of Customer Experience based on event requirements and budget.
Manage assigned events from initial planning through post-event follow-up, ensuring timelines, logistics, budgets, and stakeholder expectations are addressed.
Handle day-to-day administration of events and programs, including order placement, banquet event order reviews, vendor monitoring, travel planning, restaurant reservations, attendee support, registration tracking, and reporting.
Develop and maintain project plans, timelines, task assignments, budgets, and status updates for assigned events.
Coordinate across teams to confirm event objectives, roles, deadlines, communications, and deliverables.
Provide on-site event support as assigned, including vendor coordination, registration, attendee assistance, schedule management, and issue resolution.