Event Coordinator

University of Oklahoma • Norman, OK

5d

About The Position

The Event Coordinator works in the University of Oklahoma’s Office of Admissions & Recruitment (OAR), which supports prospective domestic and international freshman, transfer, and concurrent students throughout the application and decision process. The position coordinates, plans, monitors logistics, and supports events and conferences, helping prospective students connect with the university through on-campus and virtual recruitment events and campus visit experiences.

The coordinator works with prospective students and their families throughout admissions, scholarship, housing, financial aid, and enrollment processes. The role also involves engaging with high school stakeholders and university and community partners, supporting academic partner events and large-scale recruitment and non-recruitment events, and leading admissions and recruitment staff on event committees from planning through execution and post-event feedback. The position is based in Norman, requires travel, and includes occasional nights and weekends.

Requirements

• Bachelor’s degree, or 48 months of related experience in lieu of the degree, for a total of 60 months of experience.
• At least 12 months of experience in event planning and coordination, outreach, or public relations.
• Valid Oklahoma driver’s license to drive University vehicles, or ability to obtain one within 30 days of hire.
• Highly organized and able to handle multiple projects and deadlines.
• Detail-oriented, with accuracy in data and information.
• Able to accurately read and understand written materials and instructions.
• Customer service skills.
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Effective verbal and written communication skills.
• Able to engage in repetitive motions, communicate verbally, and lift up to 50 pounds.

Responsibilities

• Coordinate annual on-campus and virtual recruitment events, including registration, communications, logistics, and staff and student staff needs.
• Support campus visit experiences, including campus tours, personalized visits, and group experiences.
• Assist the Senior Assistant Director with academic partner events, large-scale recruitment and non-recruitment events, and competitive research initiatives.
• Lead admissions and recruitment staff on annual event committees through planning, execution, and post-event feedback.
• Develop strategies and experiences suited to the distinct populations of prospective students recruited by OAR.
• Coordinate personalized visits for prospective students and group tour experiences.
• Present, engage, and communicate with prospective students, high school stakeholders, and community and OU partners.
• Assist prospective students and their families with admissions, scholarship, housing, financial aid, and enrollment processes; answer phone calls and read admissions applications throughout the cycle.
• Coordinate event and conference logistics, including scheduling, venue booking, lodging, travel, catering, and participant registration.
• Manage event communications, budgeting, reporting, and on-site setup to support smooth operations and attendee engagement.
• Perform other duties as needed to fulfill the position’s function.

What This Job Offers

• Job Type: Full-time