Event Sales Coordinator

ClubCorp • Philadelphia, PA

2d • $17 - $19

About The Position

The Event Sales Coordinator assists with planning and coordinating event sales at the club to enhance the member and guest experience. Working closely with the Event Sales Manager, the Coordinator helps manage event details from initial inquiry through final execution, provides administrative support, maintains client records, and facilitates communication among the sales team, clients, and internal departments. The role supports the annual event sales plan through prospecting assistance and client interactions.

The position also involves following company, club, and department policies and safety practices; maintaining professionalism and a commitment to excellence; participating in briefings and meetings; pursuing personal and professional growth; and taking on additional duties as assigned to support club operations.

Requirements

• High school diploma or equivalent.
• At least 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.

Nice To Haves

• College coursework in hospitality, marketing, or a related field.
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Assist the Event Sales Manager with coordinating and executing event sales, including event details, logistics, and client communication.
• Serve as a primary client contact during event planning and document and communicate client needs and preferences.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans, and diagrams, ensuring accuracy and attention to detail.
• Maintain and update the client database and assist in developing a prospect inventory.
• File and organize event-related documents, including contracts and payment records.
• Assist with financial tracking, including recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory and coordinate with vendors as needed.
• Coordinate with kitchen and service teams so event details are communicated and executed as planned.
• Participate in sales and event meetings and provide updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.
• Assist others and take on additional tasks as assigned by management.
• Follow company, club, and department policies, procedures, instructions, and safe working practices.
• Maintain professionalism and a commitment to excellence when interacting with members, colleagues, and staff.
• Take initiative in personal and professional growth and maintain required role-related certifications.
• Address and resolve challenges using available resources and work with regional and corporate teams to support club operations.
• Attend daily briefings and participate in required activities.

Benefits

• Medical, dental, and vision coverage for eligible full-time team members.
• Life insurance for eligible full-time team members.
• Short-term and long-term disability insurance for eligible full-time team members.
• 401(k) retirement savings plan for eligible full-time team members.
• Paid time off and leave programs; time off as required by applicable law is also provided for part-time team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED