Event Sales Coordinator

Invited • Dallas, TX

1d

About The Position

The Event Sales Coordinator assists with planning and coordinating event sales at the club to enhance the member and/or guest experience. Working closely with the Event Sales Manager, the coordinator helps manage event details from initial inquiry through final execution. The role provides administrative support, maintains client records, and supports communication among the sales team, clients, and internal departments. It also contributes to the annual event sales plan through prospecting assistance and client interactions.

The position requires professionalism, attention to detail, and collaboration across club teams. Employees may be asked to assist others or take on additional tasks as assigned by management, follow company and club policies and safety practices, attend briefings and meetings, and pursue relevant personal and professional growth.

Requirements

• High school diploma or equivalent.
• At least 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.
• Ability to stand, walk, and perform physical activities for extended periods.
• Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
• Ability to climb ladders, squat, kneel, reach, grasp, twist, bend, and fold or unfold items as required.
• Ability to lift, carry, push, and pull up to 25 lbs. occasionally.
• Effective talking and hearing ability, with sufficient visual acuity.

Nice To Haves

• College coursework in hospitality, marketing, or a related field.
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.

Responsibilities

• Assist the Event Sales Manager with coordinating and executing event sales, including event details, logistics, and client communication.
• Serve as the primary client contact during event planning and document and communicate client needs and preferences.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans, and diagrams, ensuring accuracy.
• Maintain and update the client database and assist in developing a prospect inventory.
• File and organize event-related documents, including contracts and payment records.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory and coordinate with vendors as needed.
• Coordinate with kitchen and service teams to communicate and execute event details.
• Participate in regular sales and event meetings and provide updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.
• Assist others and take on additional tasks as assigned by management.
• Follow company, club, and department policies, procedures, instructions, and safe working practices.
• Maintain professionalism and a commitment to excellence when interacting with members, colleagues, and staff.
• Take initiative in personal and professional growth and maintain certifications relevant to the role.
• Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
• Attend daily briefings and participate in required activities.

Benefits

• Medical, dental, and vision coverage for full-time team members.
• Life insurance for full-time team members.
• Short-term and long-term disability insurance for full-time team members.
• 401(k) retirement savings plan for full-time team members.
• Generous paid time off and leave programs for full-time team members.
• Time off as required by applicable law is also provided for part-time team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED