Event Planning Coordinator, Student Success (Part-Time)

Dallas College•Campus, IL

14d•Onsite

About The Position

The Event Planning Coordinator for the Student Success division plans, organizes, and executes in-person, virtual, and hybrid learning opportunities that support employee growth and organizational excellence. The coordinator collaborates with cross-functional stakeholders to manage event logistics, communications, registration, participation tracking, and continuous improvement. The role works with the Student Success professional development team to plan and deliver events, learning cohorts, and asynchronous learning activities. It also coordinates event promotion and registration, tracks participation and credit, gathers evaluations, and helps improve event and learning processes. The position is part-time, with 19.5 weekly work hours, and is considered onsite. After six months, some positions may be eligible to apply for a hybrid arrangement, subject to responsibilities, operational needs, supervisor approval, and Dallas College policy. The role requires regular and predictable attendance and performance of other duties as assigned. The work is conducted in a standard office environment; reasonable accommodations may be made for individuals with physical challenges.

Requirements

Bachelor's degree, or an associate degree and three years of professional development experience in higher education.
Three years of related work experience in event coordination.
Current and valid Texas driver's license.
Experience coordinating large events, both in person and virtual.
Self-directed and collaborative, with project management, organizational, and problem-solving skills.
Ability to manage multiple projects concurrently, set priorities, and meet deadlines.
Experience using video conferencing software to host virtual events.
Proficiency with Microsoft Office, especially Word, Excel, Teams, and SharePoint.
Effective and appropriate written and oral communication with individuals and groups from varied backgrounds.
Knowledge of the purpose of community colleges and the vision of Dallas College.
Ability to organize in-person event details, including room reservations, catering, equipment, printed materials, and décor.
Ability to coordinate event promotion, registration, attendance and participation data, credit tracking, and participant evaluations.
Official transcripts are required.
Required Dallas College professional development: at least 19 hours per academic year.

Nice To Haves

Experience with Workday.
Experience with professional development in higher education.
Bilingual or multilingual ability.

Responsibilities

Collaborate with Student Success staff and other stakeholders to plan, design, and execute professional development events and asynchronous learning opportunities.
Coordinate registration, track participation, and award credit for live events and asynchronous learning.
Work with the Student Success professional development team to create accurate promotional materials for digital and print distribution.
Organize in-person event logistics, including room reservations, catering, equipment, printed materials, and décor.
Communicate status updates and troubleshoot issues with Student Success leadership and event stakeholders.
Research expenses and draft budgets for events and special projects.
Identify professional development needs and interests through surveys, post-event evaluations, and similar methods.
Assist with forming professional development cohorts and vetting participant applications.
Develop and improve processes for coordinating professional development events and asynchronous learning opportunities.
Serve on college task forces, committees, and councils as required.
Complete the required minimum of 19 Dallas College professional development hours per academic year.
Perform other duties as assigned.
Coordinate promotion and registration, collect attendance and participation data, award and track credit, and manage participant evaluations.
Work with the professional development team to plan and execute a monthly event calendar, large-scale events, learning cohorts, and asynchronous learning activities.