Event Planning Coordinator, Student Success (Part-Time)

Dallas College•Richland, WA

12d•Onsite

About The Position

The Event Planning Coordinator for the Student Success division plans, organizes, and executes in-person, virtual, and hybrid learning opportunities that support employee growth and organizational excellence. The coordinator works with cross-functional stakeholders on event logistics, communications, registration, participation tracking, and continuous improvement. The role includes coordinating professional development events and asynchronous learning opportunities, creating promotional materials, organizing event logistics, researching expenses, drafting budgets, gathering feedback on professional development needs, helping form learning cohorts, and improving coordination processes. The position also serves on college task forces, committees, and councils as required, and completes required Dallas College professional development hours. Regular and predictable attendance is required. The job is performed in a standard office environment; reasonable accommodations may be made for individuals with physical challenges.

Requirements

Bachelor's degree, or an associate degree and three years of professional development experience in higher education.
Three years of related work experience in event coordination.
Current and valid Texas driver's license.
Experience coordinating large in-person and virtual events.
Self-directed and collaborative, with strong project management, organizational, and problem-solving skills.
Ability to manage multiple projects concurrently, set priorities, and meet deadlines.
Experience using video conferencing software to host virtual events.
Proficiency with Microsoft Office, especially Word, Excel, Teams, and SharePoint.
Effective and appropriate written and oral communication with individuals and groups from varied backgrounds.
Knowledge of the purpose of community colleges and the vision of Dallas College.
Knowledge and ability to organize in-person event details such as room reservations, catering, equipment, printed materials, and décor.
Official transcripts are required.
Position requires regular and predictable attendance.

Nice To Haves

Experience with Workday.
Experience with professional development in higher education.
Bilingual or multilingual ability.

Responsibilities

Collaborate with Student Success staff and other stakeholders to plan, design, and execute professional development events and asynchronous learning opportunities.
Coordinate registration, track participation, and award credit for live events and asynchronous learning.
Work with the Student Success professional development team to create accurate promotional materials for digital and print distribution.
Arrange in-person event logistics, including room reservations, catering, equipment, printed materials, and décor.
Communicate status updates and troubleshoot issues with Student Success leadership and other event stakeholders.
Research expenses and draft budgets for events and special projects.
Identify professional development needs and interests through surveys and post-event evaluations.
Assist with forming professional development cohorts and vetting participant applications.
Develop and improve processes for coordinating professional development events and asynchronous learning opportunities.
Serve on college task forces, committees, and councils as required.
Complete at least 19 hours of Dallas College professional development per academic year.
Perform other duties as assigned.
Coordinate promotion and registration, collect attendance and participation data, award and track credit, and manage participant evaluations.
Collaborate on a monthly event calendar, large-scale events, learning cohorts, and asynchronous learning activities.