Event Coordinator Jobs

About The Position

Requirements

• 1–3+ years of experience in association management, nonprofit administration, meetings and events, or administrative support
• Strong organizational and time-management skills with the ability to juggle multiple priorities and clients
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
• Comfort working independently in a remote or hybrid environment
• Interest in meeting and event management, with a willingness to grow in this area

Nice To Haves

• Experience coordinating meetings, webinars, or conferences (virtual and/or in-person)
• Familiarity with event registration or virtual meeting platforms (e.g., Zoom Webinars, Cvent, or similar)
• Familiarity with association management systems (AMS) or membership databases (MemberClicks, YourMembership, TradeWing)
• Experience with the Monday.com project management system or similar tools
• Comfort learning new technologies on the go
• Experience supporting boards, committees, or volunteer leaders
• Experience working with multiple organizations or clients simultaneously

Responsibilities

• Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients
• Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms
• Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals
• Build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track
• Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance
• Provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services
• Track continuing education credits, evaluations, and post-event surveys, and compile post-event reports
• Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics
• Maintain accurate member records in association management systems (AMS)
• Respond to member inquiries regarding benefits, status, and engagement opportunities
• Generate membership reports and support retention and engagement initiatives
• Assist with membership communications, including emails and announcements
• Provide day-to-day administrative support for multiple association clients
• Manage shared inboxes and respond to routine member, volunteer, and stakeholder inquiries
• Prepare correspondence, agendas, meeting materials, and reports
• Maintain accurate digital filing systems and shared workspaces
• Support contract administration, basic invoicing, and expense tracking (as assigned)
• Prepare regular client KPI dashboards
• Manage competing priorities across multiple clients while maintaining attention to detail and deadlines
• Coordinate with Momentum team members to ensure consistent, high-quality service delivery
• Follow standardized processes while adapting to each client’s culture and needs
• Contribute to the continuous improvement of internal systems and workflows

Benefits

• ICHRA Reimbursements for Insurance Premiums
• Retirement plan with 2% company match
• Work from Home and Flex Schedules