Event Coordinator, Private Banking

RBC•Vancouver, BC

6d•Onsite

About The Position

Responsible for effective coordination of event management and communication. Applies complete knowledge, skills, and practice to events and meeting activation which require a high degree of confidentiality.

Requirements

Minimum of three years' experience in event management, especially hands-on experience in corporate event planning, including employee and executive events, sponsorships and related communications
University degree in a related field
Excellent interpersonal skills with strong written and verbal communication skills
Ability to work well under pressure, to prioritize and to organize your workload (essential)
Attention to detail
Ability to think conceptually and analytically
Ability to multi-task and meet deadlines
Excellent time-management skills
Client focus; results-oriented; creativity; organizational skills; efficiency; interpersonal and leadership skills that include being a team player, relationship building, the ability to influence and collaborate
Solid experience in event planning, negotiations and employee communications

Nice To Haves

Proven negotiating skills and experience in managing supplier relationships

Responsibilities

Coordinate the design, development and production of corporate events for employees, executives and clients, including executive leadership meetings, regional galas (logistics assistance), high-profile client events (ice-breakers), and annual employee events.
Coordinate regional events with private suites.
Draft and produce communication materials for all employee events, including critical paths, pre-event plans and post-event summaries, invitations, e-mail reminders and follow-up articles.
Provide ongoing event planning expertise to various internal partners in all areas of RBC Royal Bank.
Provide superior project management to deliver best-in-class strategic event planning: selecting venues, choosing catering companies, ensuring sound supplier relationships (e.g., decor, entertainment, audio/visual support), obtaining and managing partner participation.
Ensure that the programs include appraisals based on measurable criteria. Collect, evaluate, communicate and incorporate these findings to ensure continued excellence for future events (where the information is required for the organization).
Manage supplier relationships to maintain their accountability for budgets and the quality and consistency of their services and physical output.
Coordinate and ensure the seamless execution of both internal and client events, selectively working closely with RBC Marketing partners and National Private Banking partners to drive client engagement and enable business development across British Columbia.