Marketing Event and Administrative Coordinator (Temporary)

SMA America•Rocklin, CA

7h•Hybrid

About The Position

The Marketing Event and Administrative Coordinator supports SMA America's Marketing team by coordinating logistics for industry conferences, trade shows, and customer events; organizing the marketing warehouse and inventory; and providing administrative support as business needs change. This is a 12-month temporary assignment engaged through a third-party staffing agency. The role is hybrid and based in Rocklin, California, with onsite work Tuesdays and Thursdays and as needed for shipments and warehouse support. Candidates must reside in the greater Sacramento area. Event travel is not required.

Requirements

At least 3 years of experience coordinating corporate events, conferences, trade shows, or similar programs.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and Adobe Acrobat.
Strong organization, attention to detail, and ability to manage multiple deadlines.
Strong written and verbal communication skills in English.
Ability to work independently and as part of a team.
Valid driver's license and reliable transportation for local errands.
Ability to lift, carry, and move booth materials and inventory weighing up to 50 pounds.
Ability to stand, walk, bend, reach, and move about the office and warehouse for extended periods.
Must be authorized to work in the United States on a full-time basis; employment visa sponsorship is not offered.

Nice To Haves

Experience with exhibitor logistics, booth service orders, and shipping coordination.
Experience with inventory or warehouse organization.
Experience with Concur or a similar travel and expense system.
Experience coordinating vendor contracts and event budgets.
Experience in the renewable energy or technology industries.

Responsibilities

Manage remote logistics for conferences, trade shows, and other events, including booth service orders, shipping and receiving, tickets and badges, hotel room blocks, and catering.
Maintain and track the calendar of industry conferences, trade shows, customer engagements, and business development events.
Research event schedules, venue requirements, deadlines, and vendor terms, and bring forward complete information proactively.
Serve as the primary liaison with event organizers and vendors.
Coordinate customer meetings during conferences and manage invitation lists, registrations, and attendee tracking.
Coordinate booth collateral, display, and equipment shipments with Marketing and Sales teams.
Support and organize the marketing warehouse, including quality control of booth materials and collateral.
Track and maintain inventory levels and flag reorder needs to Marketing.
Run occasional local errands, such as FedEx drop-offs and supply pickups.
Support purchase orders, invoices, budget tracking, billing coordination, and event expenses.
Track event spending against budget and maintain accurate event records and post-event summaries.
Support marketing administrative tasks as business needs shift.
Perform other duties as required or assigned.