Administrative Coordinator Jobs

About The Position

Requirements

• High school diploma and four years of relevant experience in business management, public administration, or administrative services; or a bachelor's degree and two years of relevant experience in those fields.
• Ability to perform the listed physical functions, including frequent upright, seated, and mobile work; frequent bending and repetitive hand/arm movements; and continuous indoor work.
• Ability to lift, carry, push, or pull objects weighing up to 15 pounds, unassisted.

Responsibilities

• Coordinate faculty and clinical appointments for assigned College of Medicine departments.
• Facilitate semiannual faculty promotion and tenure processes, including requesting recommendation letters, preparing chair letters, revising CVs in Interfolio, reviewing packets for accuracy, and tracking deadlines and criteria.
• Maintain the College of Medicine faculty file system in SharePoint; configure and secure the environment, develop automated workflows as appropriate, troubleshoot issues, and train stakeholders.
• Enter faculty CV information into Interfolio and update records for promotions, new assignments, and other changes; train department personnel in Interfolio use as requested.
• Manage DocuSign signatures for incoming faculty non-compete agreements and maintain records of signed agreements.
• Coordinate personnel-file requests and transcript collection; track timely responses, ensure transcripts are filed within 30 days of initial appointments, and raise issues with the CoE-HR Manager.
• Conduct file audits as appropriate.
• Provide backup faculty affairs coordination, including processing appointments, promotions, tenure, and terminations; advising chairs, faculty, and administrators; and supporting compliance with APT guidelines.
• Staff the College of Medicine Appointment, Promotion, and Tenure Committee and maintain APT guidelines, forms, and website information.
• Maintain faculty records and data across electronic filing systems, HRIS systems, Interfolio, and the AAMC FAMOUS database.
• Provide backup timekeeping and timekeeping training; run and cross-reference reports with leave slips, maintain electronic files, and add or maintain schedules in OurDay as appropriate.
• Maintain CoE-HR shared files, including position descriptions, postings, approvals, and critical emails.
• Serve as a subject matter expert for assigned departments on employment types, faculty appointment types, clinical provider types, leave policies, the MUSC Faculty Handbook, and COM appointment, promotion, and tenure processes.
• Produce requested reports on COM faculty and employees using Power BI, Interfolio, Workday, and other appropriate systems.
• Support periodic College of Medicine projects, including employee engagement surveys, faculty evaluations, and file audits.