Hotel Administrative Coordinator

Holiday Inn Boston Cambridge Area • Somerville, MA

4d • Onsite

About The Position

The Hotel Administrative Coordinator supports employees, daily hotel operations, and a welcoming workplace at Holiday Inn Boston Cambridge Area in Somerville, Massachusetts. The role offers hands-on experience across Human Resources, Accounting, and hotel administration, including coordinating new employee onboarding and helping departments stay organized.

Requirements

• At least 2 years of administrative or hospitality experience.
• Strong organizational skills and ability to manage competing priorities.
• Clear, professional communication and a positive, approachable attitude.
• Attention to detail and discretion when handling confidential employee and financial information.
• Proficiency in Microsoft Office.
• Availability for a flexible schedule, including occasional evenings and weekends.
• Ability to lift up to 20 pounds and move throughout the property as needed, with or without reasonable accommodation.

Nice To Haves

• Experience with Paycom or a similar system.
• An associate or bachelor’s degree in Business, Hospitality, or a related field is preferred.

Responsibilities

• Support recruitment coordination, onboarding, employee engagement activities, and HR policy updates.
• Prepare meeting materials and daily communications; maintain personnel files; and coordinate training and compliance tracking.
• Process invoices, track expenses, prepare vendor applications, and assist with Accounts Payable.
• Collect deposits, prepare bank deposits, maintain house funds, audit the safe, and manage petty cash.
• Order office supplies and assist with administrative needs throughout the hotel.
• Support employee relations activities and participate in leadership meetings.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• Vacation and personal time.
• Optional supplemental insurance.
• Employee discounts at IHG properties.
• Free onsite employee parking.
• Opportunities for professional growth and development.
• Experience across several key areas of hotel operations to help build skills for a next career step.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed