Administrative Coordinator

VIZIA Diagnostics•Alpharetta, GA

About The Position

The Administrative Coordinator provides front-desk, administrative, and operational support to VIZIA Diagnostics. The role serves as a primary point of contact for visitors and helps organize and maintain daily office activities. The position supports records and reporting, employee performance review and recruiting activities, finance and vendor administration, company events, and employee engagement initiatives. It also assists leaders and departments with special projects and administrative needs as they arise. This role is suited to an organized, dependable, service-oriented person who can work independently and adapt between routine tasks and changing priorities. The coordinator is expected to maintain a professional and welcoming front desk, follow through on recurring responsibilities, handle confidential information appropriately, and balance routine work with time-sensitive requests and special projects.

Requirements

1–2 years of experience in a coordinator or administrative role.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong verbal and written communication skills.
Excellent organizational and multitasking abilities.
Ability to work effectively in a fast-paced environment.
Customer service-oriented mindset.
Ability to work independently, manage recurring responsibilities, and follow through on assigned tasks.
Ability to handle confidential employee, financial, recruiting, and business information appropriately.
Demonstrated flexibility, attention to detail, and reliability.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Welcome visitors, coordinate building access, and provide front-desk support for employees, vendors, and guests.
Manage incoming and outgoing mail, office and kitchen supplies, company merchandise, employee badges, and other general office needs.
Coordinate meeting meals, travel arrangements, and other administrative logistics.
Maintain organized records, calendars, files, and tracking tools for daily office operations.
Provide general administrative assistance to employees, managers, and leadership.
Lead the Culture/Planning Committee and coordinate company events, holiday celebrations, employee appreciation activities, and team-building initiatives.
Manage event logistics, including scheduling, budgets, catering, supplies, vendors, communications, and setup.
Work with employees and leaders to plan activities that support employee engagement and company culture.
Assist the Finance Manager with credit card and expense report reconciliation, including researching and resolving discrepancies.
Track invoices, purchases, expenses, vendor information, and contract documentation.
Provide regular updates on upcoming contract renewals and expiring agreements.
Maintain organized documentation and written procedures for recurring administrative responsibilities.
Maintain spreadsheets, recurring reports, and tracking tools using Excel and other company systems.
Gather, organize, and validate information for departmental reporting, leadership requests, and operational tracking.
Coordinate employee performance review cycles, self-evaluations, and competency assessments using PerformYard.
Maintain recruiting information in Greenhouse, assist with resume reviews, coordinate applicant communications and interviews, and follow up with candidates and hiring leaders.
Maintain accurate records of contracts, renewals, and other recurring administrative deadlines.
Assist executive leadership and departments with special projects, presentations, Town Hall materials, research, and other administrative requests.
Coordinate tasks and follow-ups across departments to help ensure deadlines and commitments are met.
Identify practical ways to improve organization, tracking, and recurring administrative processes.
Communicate updates, coordinate with internal and external contacts, and help address day-to-day operational needs.
Maintain a professional, welcoming, and organized front-desk environment; work independently, manage recurring responsibilities, follow through on tasks, balance routine work with time-sensitive requests, protect confidential information, and demonstrate flexibility, attention to detail, and reliability.