Administrative Coordinator, College of Liberal and Professional Studies

University of Pennsylvania•Philadelphia, PA

4d•$22 - $29•Hybrid

About The Position

The Administrative Coordinator supports the Summer High School Programs in the University of Pennsylvania’s College of Liberal and Professional Studies (LPS). During the peak admissions cycle, the coordinator processes applications, releases admissions decisions, and serves as a key contact for applicants and admitted students. The role also tracks enrollment deposits and program transfers, supports recruitment and outreach, works with partner organizations, helps train temporary staff on admissions systems, and performs additional administrative duties as needed during the year. The position is hybrid eligible.

Requirements

High school diploma or GED and five years of experience, or an equivalent combination of education and experience.
Experience in an office setting with public or customer contact.
Intermediate understanding of databases.
Excellent written and oral communication skills.
Strong attention to detail, organizational skills, and computer skills.
Intermediate-level skills in MS Office.

Nice To Haves

Bachelor’s degree strongly preferred.
Experience in an academic environment.
Knowledge of student record management systems for collecting student data, such as Banner.
Experience using SLATE or another CRM strongly preferred.

Responsibilities

Process applications and release admissions decisions for the Summer High School Programs during the peak admissions cycle.
Respond promptly and accurately to applicant and admitted-student inquiries through SLATE, Fresh Desk, email, and phone.
Process applications to meet accuracy and timeline targets and support application goals.
Monitor applicant data in SLATE and other departmental systems, update applicant records, and track pending applications until complete.
Monitor student enrollment deposits and program transfers.
Distribute weekly enrollment and student reports.
Support Summer High School Programs recruitment, outreach, and retention efforts and work with partner organizations.
Assist with training temporary staff on admissions systems.
Perform additional administrative duties as needed during the year.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive tuition assistance at other institutions.
Basic, matching, and supplemental retirement plans.
Substantial time away from work during the year.
Long-term care insurance.
Wellness and work-life programs and resources.
Professional and personal development resources.
Access to University resources, cultural activities, libraries, and athletic facilities.
Employee discounts and special services.
Flexible work options and hours.
Forgivable homeownership loans for eligible employees.
Adoption assistance for eligible expenses.