Development Coordinator, The College of Liberal Arts and Sciences

ASU Foundation for A New American University • Tempe, AZ

2d

About The Position

The Development Coordinator is a key member of the development team supporting the philanthropic priorities of The College of Liberal Arts and Sciences. Working with development professionals, academic leadership, and colleagues across the ASU Foundation, this position provides organizational, operational, and administrative support to strengthen donor relationships and support fundraising activities. The work includes complex scheduling, donor and prospect correspondence, budget monitoring and reconciliation, meeting and visit preparation, development materials, and coordination of donor engagement and fundraising activities. The coordinator connects development officers, college partners, donors, and the ASU Foundation to help move opportunities and relationships forward. The role also offers the opportunity to learn the development profession while contributing to philanthropic efforts supporting students, faculty, programs, and college priorities.

Requirements

• Bachelor’s degree in a related field, current enrollment in a bachelor’s degree program, or an equivalent combination of education and experience.
• One to three years of professional experience in an administrative support capacity, coordinating and assisting operational activities, including at least one year of database management experience, or an equivalent combination of education and experience.
• Excellent organization and prioritization skills, attention to detail, and ability to balance multiple issues in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills, with discretion, judgment, tact, and poise.
• Ability to make independent judgments and coordinate office details in accordance with policies and procedures.
• Ability to work collaboratively and independently, with little supervision.
• Ability to interact routinely with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University.
• Ability to take initiative and respond flexibly to changing departmental or unit needs.
• Ability to maintain confidentiality and responsibility regarding Foundation and University business and confidential prospect information.
• Knowledge of office and administrative practices and principles.
• Knowledge and skills in accounting and budgeting procedures and techniques, and web-based financial systems.
• Advanced computer skills in Windows-based programs and technical proficiency with Microsoft Word, Excel, PowerPoint, and database management.

Nice To Haves

• One to three years of administrative support experience coordinating and assisting operational activities, preferably in a nonprofit or development environment.
• Experience with Salesforce and Workday.
• Knowledge of fundraising and prospect management databases.

Responsibilities

• Coordinate administrative processes and respond to business matters involving administrative functions for assigned areas; prioritize workload to meet evolving ASU Foundation priorities.
• Help plan development-related events for assigned units.
• Stay informed about organizational policies and procedures that affect the role, unit or department, and organizational success.
• Provide monthly and quarterly budget analysis, review past expenditures and planned expenses, and prepare reports for budget managers.
• Prepare fundraising and Workday reports as directed and assist with assigned projects.
• Enter information into Salesforce, including contact reports and opportunities, as directed by leadership.
• Plan complex and varied internal and external meetings, working with Technology and Solutions as needed.
• Screen telephone calls and visitors and resolve routine and complex inquiries.
• Prepare presentations, correspondence, reports, and other documents from drafts, notes, or recordings.
• Make travel reservations and prepare itineraries as needed.
• Pay invoices, open and distribute mail, and coordinate document signing as directed.
• Maintain working knowledge of fundraising activities and support them using electronic systems; establish strategies and plans for database maintenance, use, and development to benefit users and programs.

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) plan with matching employer contribution.
• 22 days of vacation time.
• 11 holidays, including the employee’s birthday.
• Parental leave.
• Significant tuition reductions.
• Professional development opportunities.
• $30 bi-weekly cell phone reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level