​​Development Coordinator, The College of Liberal Arts and Sciences​

ASU Foundation for a New American University • Tempe, AZ

21h

About The Position

The Development Coordinator for The College of Liberal Arts and Sciences is a member of the development team, providing organizational, responsive, and operational support to advance the college’s philanthropic priorities. Working with development professionals, academic leadership, and ASU Foundation colleagues, the coordinator helps build donor relationships and support an effective fundraising program.

The role supports day-to-day development work through complex scheduling, donor and prospect correspondence, budget monitoring and reconciliation, meeting and visit preparation, development materials, and coordination of donor engagement and fundraising activities. The coordinator connects development officers, college partners, donors, and the ASU Foundation, helping opportunities and relationships move forward. The position also supports administrative processes, event planning, reporting, financial and database systems, meetings, travel, and office operations. The ideal candidate is organized, proactive, collaborative, discreet, and able to manage multiple priorities professionally.

Requirements

• Excellent organization and prioritization skills, including the ability to balance multiple issues in a fast-paced environment and complete tasks thoroughly with strong attention to detail.
• Excellent interpersonal, written, and verbal communication skills; discretion, judgment, tact, and poise.
• Ability to make independent judgments and coordinate office details in accordance with policies and procedures.
• Collaborative approach and ability to work independently and as part of a team with little supervision.
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University.
• Ability to take initiative and respond flexibly to changing situations and departmental needs.
• Ability to maintain confidentiality and responsibility regarding Foundation and University business and confidential prospect information.
• Knowledge of office and administrative practices and principles.
• Knowledge and skill in accounting and budgeting procedures and techniques, and web-based financial systems.
• Advanced computer skills in Windows-based programs and technical proficiency with Microsoft Word, Excel, PowerPoint, and database management.
• Bachelor’s degree in a related field, current enrollment in a bachelor’s degree program, or an equivalent combination of education and experience.
• One to three years of professional experience in administrative support, coordinating and assisting operational activities, including at least one year of database management experience.
• If assigned to the Athletics Department administratively or functionally, compliance with NCAA rules and regulations is required.

Nice To Haves

• One to three years of administrative support experience coordinating and assisting operational activities, preferably in a nonprofit or development environment.
• Experience with Salesforce and Workday.
• Knowledge of fundraising and prospect management databases.

Responsibilities

• Coordinate administrative processes and respond to business matters involving administrative functions; prioritize workload to meet evolving ASU Foundation priorities.
• Help plan development-related events for assigned units.
• Stay informed about organizational policies and procedures relevant to the role, unit, department, and organizational success.
• Provide monthly and quarterly budget analysis, review past expenditures and planned expenses, and prepare reports for budget managers.
• Prepare fundraising and Workday reports as directed and assist with assigned projects.
• Enter information into Salesforce, including contact reports and opportunities, as directed by leadership.
• Plan complex and varied internal and external meetings, working with Technology and Solutions as needed.
• Screen telephone calls and visitors and resolve routine and complex inquiries.
• Prepare presentations, correspondence, reports, and other documents from drafts, notes, or recordings.
• Make travel reservations and itineraries as needed.
• Pay invoices, open and distribute mail, and coordinate document signing as directed.
• Maintain working knowledge of fundraising activities and proactively support them using electronic systems; develop strategies and plans for database maintenance, use, and development to benefit users and programs.
• Support donor engagement and fundraising activities, including meeting and visit preparation and development materials.

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) plan with matching employer contribution.
• 22 days of vacation time.
• 11 holidays, including the employee’s birthday.
• Parental leave.
• Significant tuition reductions.
• Professional development opportunities; employees are encouraged to explore interests across the organization.
• $30 bi-weekly cell phone reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level