Administrative Aide II - Liberal Studies, Advising Operations

New York University • New York, NY

3d

About The Position

Arts & Science is seeking a dedicated Administrative Aide II to join the Liberal Studies, Advising Operations team. The position performs a wide range of clerical, secretarial, and general office duties, including confidential work. The Administrative Aide II serves as a source of information for the general public, students, staff, and faculty on policies, procedures, and office activities, and interacts with people within and outside the University, including senior-level contacts, on general inquiries and specific issues and problems.

The role prioritizes office activities and delegates work to student and/or casual employees. It customizes and/or composes letters responding to internal and external information requests for a supervisor’s review and approval, proofreads documents for accuracy and completeness, performs general word-processing duties, and modifies and/or creates databases and complex spreadsheets.

Requirements

• High school diploma or equivalent.
• At least 3 years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word-processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice To Haves

• Bachelor’s degree.
• Two or more years of office experience with an associate’s degree.
• One year of office experience with a bachelor’s degree.
• Proficiency with intermediate to advanced Microsoft Office or Apple applications.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Responsibilities

• Perform clerical, secretarial, and general office duties, including duties of a confidential nature.
• Provide information to the general public, students, staff, and faculty about policies, procedures, and office activities.
• Handle general inquiries and specific issues and problems with people within and outside the University, including senior-level contacts.
• Prioritize office activities and delegate work to student and/or casual employees.
• Customize and/or compose letters responding to internal and external requests for information for supervisor review and approval.
• Proofread documents for accuracy and completeness.
• Perform general word-processing duties.
• Modify and/or create databases and complex spreadsheets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED