Administrative Aide Ii

New York University•New York, NY

8d•$39•Onsite

About The Position

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or temporary employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Coordinate room arrangements (e.g., draft, prepare and distribute notifications, announcements and various materials; notify participants; create seating assignments; maintain response records; arrange for space, audio/visual equipment and travel). Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Requirements

High School diploma or equivalent.
3 years of office experience.
Experience providing a high level of customer service.
Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
Moderate to fast, accurate keyboarding.
Good proofreading and writing skills.

Nice To Haves

2 years of office experience (with Associate's degree).
1 year of office experience (with Bachelor's degree).
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
Knowledge of desktop publishing software.
Knowledge of Access.

Responsibilities

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature.
Prioritize office activities and delegate work to student and/or temporary employees.
Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs.
Coordinate room arrangements (e.g., draft, prepare and distribute notifications, announcements and various materials; notify participants; create seating assignments; maintain response records; arrange for space, audio/visual equipment and travel).
Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems.
Customize and/or compose letters on own initiative or in response to requests for information.
Perform general word processing duties utilizing intermediate to advanced-level functions.
Modify and/or create databases and complex spreadsheets.
Monitor complex department budgets and/or grants.