Administrative Aide II

New York University • New York, NY

2d

About The Position

Perform a wide range of clerical, secretarial, and general office duties, including duties of a confidential nature. Prioritize office activities and delegate work to student and/or temporary employees. Respond to inquiries with comprehensive knowledge of the department’s activities, policies, and programs. Coordinate room arrangements, including preparing and distributing notifications, announcements, and other materials; notifying participants; creating seating assignments; maintaining response records; and arranging space, audio/visual equipment, and travel. Serve as a liaison between NYU and the general public, and work with University personnel, including senior-level staff, to resolve issues and problems. Customize or compose letters independently or in response to information requests. Perform word processing using intermediate to advanced functions, modify or create databases and complex spreadsheets, and monitor complex department budgets and/or grants.

Requirements

• High school diploma or equivalent.
• Three years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice To Haves

• Two years of office experience with an associate’s degree.
• One year of office experience with a bachelor’s degree.
• Proficiency with intermediate to advanced Microsoft Office or Apple applications.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Responsibilities

• Perform clerical, secretarial, and general office duties, including confidential duties.
• Prioritize office activities and delegate work to student and/or temporary employees.
• Respond to inquiries using comprehensive knowledge of department activities, policies, and programs.
• Coordinate room arrangements, including preparing and distributing notifications and materials, notifying participants, creating seating assignments, maintaining response records, and arranging space, audio/visual equipment, and travel.
• Act as an NYU liaison with the general public and interact with University personnel, including senior-level staff, to resolve issues and problems.
• Customize or compose letters independently or in response to requests for information.
• Perform word processing using intermediate to advanced functions.
• Modify or create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED