Administrative Aide II

New York University • New York, NY

9d

About The Position

Perform a wide range of clerical, secretarial, and general office duties, including confidential duties. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries using comprehensive knowledge of the department’s activities, policies, and programs. Serve as an NYU contact and liaison with the general public and interact with University personnel, including senior-level personnel, to resolve issues and problems. Customize and/or compose letters in response to requests for information. Perform word processing and data entry using intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

The hourly rate is USD $40.22, based on bargaining unit contracts. This rate represents base pay only and excludes additional items such as incentives, bonuses, clinical compensation, or other items. NYU states its aim to be among the greenest urban campuses in the country and to be carbon neutral by 2040. NYU is an Equal Opportunity Employer and encourages applications at all levels.

Requirements

• High school diploma or equivalent, an associate’s degree, or some college.
• Three years of office experience with a high school diploma, or two years of office experience with an associate’s degree or some college.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate-to-fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice To Haves

• Bachelor’s degree.
• One to two years of office experience with a bachelor’s degree.
• Proficiency with intermediate to advanced Microsoft Office or Apple applications.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Responsibilities

• Perform clerical, secretarial, and general office duties, including confidential duties.
• Prioritize office activities and delegate work to student and/or casual employees.
• Respond to inquiries using comprehensive knowledge of departmental activities, policies, and programs.
• Serve as an NYU contact and liaison with the general public.
• Interact with University personnel, including senior-level personnel, to resolve issues and problems.
• Customize and/or compose letters in response to requests for information.
• Perform word processing and/or data entry using intermediate to advanced-level functions.
• Modify and/or create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED