Administrative Aide II
About The Position
Provide administrative and general office support to the Manager for Faculty Support Services and comprehensive support as needed to professors, centers, institutes, committees, programs, events, and conferences. Serve as a liaison between staff and faculty. Manage the manager’s schedule and calendar, including team meetings and related activities. Coordinate departmental meetings, trainings, and staff professional development opportunities; support new-hire onboarding and orientation; and maintain and update the Faculty Support Services website. Handle complex budget-related work, including departmental CTA card and P-card transactions, expense tracking, and preparing expense reports in Concur. Assist faculty and adjuncts with proofreading and submitting final exam questions and grades, and provide support to faculty, adjuncts, and the faculty support team during the final exam period as needed. Perform clerical, secretarial, and general office duties, including confidential work. Respond to inquiries using comprehensive knowledge of departmental offerings, policies, and programs. Interact with the public and serve as an NYU contact and liaison. Prioritize office activities and delegate work to student and/or casual employees. Interact with University personnel, including senior-level personnel, regarding specific issues and problems. Customize or compose letters in response to information requests. Perform word processing using intermediate to advanced functions, and modify or create databases and complex spreadsheets. The role requires a high school diploma or equivalent, an associate’s degree, or some college, along with office experience determined by education: 3+ years with a high school diploma, or 2 years with an associate’s degree or some college. A bachelor’s degree and 1+ year of office experience are preferred. Required skills include proficiency with intermediate to advanced word processing, spreadsheet, and database applications; moderate-to-fast accurate keyboarding; and good proofreading and writing skills. Intermediate-to-advanced Microsoft Office or Apple proficiency, desktop publishing knowledge, and Access knowledge are preferred. The stated hourly rate is USD $40.215, based on bargaining unit contracts. NYU Law describes its environment as a diverse and accomplished community supporting faculty, learning, and research, with professional development opportunities. The Law School is located in Greenwich Village. The posting highlights highly competitive benefits and perks, notably tuition remission. NYU states an aim to be among the greenest urban campuses in the country and carbon neutral by 2040, and identifies itself as an Equal Opportunity Employer.
Requirements
- High school diploma or equivalent, an associate’s degree, or some college.
- 3+ years of office experience with a high school diploma, or 2 years of office experience with an associate’s degree or some college.
- Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
- Moderate-to-fast, accurate keyboarding.
- Good proofreading and writing skills.
Nice To Haves
- Bachelor’s degree.
- 1+ years of office experience with a bachelor’s degree.
- Proficiency with intermediate-to-advanced Microsoft Office or proficiency with Apple.
- Knowledge of desktop publishing software.
- Knowledge of Access.
Responsibilities
- Provide administrative and general office support to the Manager for Faculty Support Services.
- Provide comprehensive support as needed to professors, centers, institutes, committees, programs, events, and conferences.
- Serve as a liaison between staff and faculty.
- Manage the Faculty Support Services Manager’s scheduling and calendar, including team meetings and related activities.
- Coordinate and support departmental meetings, trainings, and staff professional development opportunities.
- Support new-hire onboarding and orientation.
- Maintain and update the Faculty Support Services website.
- Handle complex budget-related work, including departmental CTA card and P-card transactions, expense tracking, and preparing expense reports in Concur.
- Assist faculty and adjuncts with proofreading and submitting final exam questions and grades.
- Provide general support to faculty, adjuncts, and the faculty support team during the final exam period as needed.
- Perform clerical, secretarial, and general office duties, including duties of a confidential nature.
- Respond to inquiries using comprehensive knowledge of departmental offerings, policies, and programs.
- Interact with the general public and act as an NYU contact and liaison.
- Prioritize office activities and delegate to student and/or casual employees.
- Interact with University personnel, including senior-level personnel, regarding specific issues and problems.
- Customize and/or compose letters in response to requests for information.
- Perform general word processing using intermediate to advanced-level functions.
- Modify and/or create databases and complex spreadsheets.
Benefits
- Highly competitive benefits and perks, notably tuition remission.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
