Administrative Aide II - Museum Studies

New York University • New York, NY

3d

About The Position

Arts & Science is seeking a dynamic Administrative Aide II to join the Program in Museum Studies. The role performs a wide range of clerical, secretarial, and general office duties, including duties of a confidential nature. The Administrative Aide II prioritizes office activities, delegates work to student and/or casual employees, and responds to inquiries using comprehensive knowledge of graduate departmental offerings and policies. The position interacts with the general public as an NYU contact and liaison, and with University personnel, including senior-level staff, regarding specific issues and problems. It also customizes and composes letters in response to information requests, performs word processing using intermediate to advanced functions, modifies or creates databases and complex spreadsheets, and monitors complex department budgets and/or grants.

Requirements

• High school diploma or equivalent, an associate's degree, or some college.
• At least 3 years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice To Haves

• Bachelor's degree.
• At least 2 years of office experience with an associate's degree.
• At least 1 year of office experience with a bachelor's degree.
• Proficiency with intermediate to advanced Microsoft Office or Apple applications.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Responsibilities

• Perform clerical, secretarial, and general office duties, including confidential duties.
• Prioritize office activities and delegate work to student and/or casual employees.
• Respond to inquiries using comprehensive knowledge of graduate departmental offerings and policies.
• Interact with the general public as an NYU contact and liaison.
• Interact with University personnel, including senior-level staff, regarding specific issues and problems.
• Customize and/or compose letters in response to requests for information.
• Perform general word processing using intermediate to advanced-level functions.
• Modify and/or create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED