Administrative Coordinator - MEC Transportation

Kiewit•Santa Teresa, NM

3d•Onsite

About The Position

The Administrative Coordinator provides administrative support for a project, coordinating with field operations, subcontractors, vendors, and corporate teams. The role supports day-to-day administrative functions and team needs, collaborates on projects and initiatives, assists with company branding and marketing materials, and supports internal and external communications. It also manages expense reports, invoicing, purchasing card transactions, budget tracking, reporting, and scheduling meetings across groups and companies. The position is based on a project in Santa Teresa, New Mexico.

Requirements

Prior administrative support experience.
Strong written and verbal communication skills.
Strong expertise in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Solid skills using peripheral technology such as printers, digital cameras, scanners, and A/V equipment.
Track record of successfully meeting deadlines and project expectations.
Ability to work with people at all levels of the organization, including senior leadership.
Outstanding attention to detail and strong organizational skills.
Ability to maintain strict confidentiality of important, sensitive information and materials.
Enthusiastic team player interested in helping the team stay connected and work effectively.
Regular, reliable attendance.
Work productively and meet deadlines in a timely manner.
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively; understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines; work overtime and weekends as required.
May work at various locations where conditions may vary.

Nice To Haves

A bachelor's or associate's degree related to the role is strongly preferred.

Responsibilities

Provide day-to-day general administrative support and assist with team management needs, including meeting coordination, travel support, team-building efforts, and phone and email communication.
Collaborate with and support team members on key projects and initiatives.
Provide basic design support for company branding and marketing materials and events; help organize and support online media and video projects.
Assist with messaging, writing, editing, research, and related support for internal and external communications as needed.
Manage expense reports, invoicing, and purchasing card transactions.
Track budgets and prepare related reports for team and company use.
Manage and schedule inter-group and cross-company meetings involving department staff.