Administrative Assistant Jobs in Salt Lake City, UT

About The Position

Requirements

• Proficiency in Microsoft Office 360.
• Professional written and verbal communication skills with all levels of management.
• High school diploma or equivalent.
• Excellent customer service and communication skills.
• Attention to detail and accuracy.
• Problem assessment and problem-solving skills.
• Clean driving record.
• Ability to lift and carry up to 25 pounds.
• Dependability, including regular attendance and compliance with scheduled work hours.
• Aptitude for learning, a goal-oriented mindset for continual growth, and a positive “Can-Do” attitude.

Nice To Haves

• One to three years of clerical experience.

Responsibilities

• Receive and direct visitors and clients at the front desk, and provide backup to the Corporate Receptionist.
• Answer, screen, and transfer phone calls and emails.
• Manage office supply inventory; order supplies and furnishings in coordination with the main office; and stock and maintain conference rooms and the kitchen.
• Coordinate maintenance of office equipment.
• Prepare shipping labels and schedule FedEx and UPS pickups.
• Assist with corporate events and quarterly meetings, and coordinate client and team breakfasts, lunches, and dinners.
• Schedule, coordinate, and calendar meetings and appointments.
• Assist with onboarding and offboarding office and field staff, and support HR with various tasks.
• Assist the VP of Marketing with conference registrations, calendaring, and special events.
• Arrange non-job-related and job-related travel for office and field employees, including hotel, airfare, and car rentals.
• Prepare expense reports using credit card receipts for travel, business activities, and company purchases.
• Perform general clerical work, including written correspondence, typing, copying, scanning, filing, record keeping, and mail.
• Prepare and modify reports, drafts, memos, job information database entries, budgets, contacts, PMP, and submittal standards database materials.
• Prepare meeting agendas and documents, and record, compile, and distribute meeting minutes.
• Pay for, deliver or pick up, and track permits for inspections as needed.
• Create and print panel schedules and print and distribute plotter prints.
• Contribute actively to a positive team environment.
• Perform other duties or work at other locations as assigned by the Manager.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Short- and long-term disability
• 401(k) plan
• Paid personal time (PTO)