Anatomic Pathology Administrative Assistant I

ARUP Laboratories Career•Salt Lake City, UT

About The Position

Provides administrative support within the Anatomic Pathology G&A department under general supervision, with a working knowledge of departmental missions and procedures. Manages Surgical Pathology glass slide inventory and case assignments to support timely clinical review and diagnosis. Supports department staff, residents, fellows, and attending pathologists with day-to-day tasks and questions. The role involves contact with ARUP personnel, vendors, visitors, and external contacts to coordinate work and exchange information.

Requirements

Working knowledge of departmental mission and procedures.
Use personal tact, integrity, and judgment when dealing with internal and external contacts.
Ability to perform work in a biohazard laboratory environment while using required personal protective equipment in accordance with CDC and OSHA regulations and company policies.
Ability to occasionally move between work sites and within the office to access file cabinets and office machinery.
Ability to exert up to 10 pounds of force occasionally and negligible force frequently or constantly.
Close, far, and peripheral visual acuity to perform tasks such as making general observations of depth and distance.

Responsibilities

Manage incoming glass slide inventory and track materials in the LIS tracking system.
Distribute glass slides to the appropriate subspecialty for diagnostic review and sign-out.
Monitor pending queues in the LIS.
Electronically assign cases for diagnostic review and sign-out based on resident, fellow, and attending pathologist service schedules.
Track and file completed glass slides for short-term onsite storage.
Manage shipping of glass slide inventory offsite for long-term storage.
Retrieve slides stored onsite and offsite for clinical, education, or research purposes as requested.
Provide administrative support for policies and programs and make decisions within the scope of administered policies.
Screen telephone calls and business visitors, respond to questions using departmental knowledge, and route inquiries to appropriate personnel or departments.
Organize and maintain departmental files.
Coordinate departmental efforts and exchange information with ARUP personnel and external contacts, using moderate interpretation or discussion as needed.
Copy and distribute documents and correspondence.
Escort visitors when necessary.
Perform other duties as assigned.
Comply with ARUP policies and procedures.