Corporate Trust Administrative Assistant

Bank of Utah • Salt Lake City, UT

1d • Onsite

About The Position

The Corporate Trust Administrative Assistant supports Corporate Trust Legal Counsel and the Legal Team by providing customer service and initiating actions related to Corporate Trust transactions. The role prepares, saves, and delivers transaction documentation, assists with special projects and requests, and provides leadership by assigning projects and mentoring and training less experienced Legal Assistants.

The position is based at the Bank of Utah branch at 50 South 200 East, Salt Lake City, Utah, and works Monday through Friday. Attendance is an essential function. The assistant also supports customer and attorney inquiries, account setup, records research, transaction correspondence, onboarding, and departmental marketing efforts.

Requirements

• Skilled in using various office software programs.
• Excellent communication and organization skills.
• Attention to detail.
• Ability to assess customer needs and requests and prioritize tasks and assignments accordingly.
• Self-starter.
• Ability to provide leadership to the Legal Assistant Team.
• Associate degree or equivalent experience.
• Attendance is an essential function of the job.

Responsibilities

• Assist Corporate Trust Legal Counsel with account setup and document preparation.
• Research customer inquiries and requests.
• Assist in maintaining and researching Aircraft N registration records.
• Assist with verification of new-customer due diligence.
• Prepare documents for filing with the Federal Aviation Administration.
• Lead and assign Corporate Trust special projects.
• Provide guidance to less experienced Legal Assistants and mentor and train them.
• Process correspondence related to transaction requirements.
• Perform general filing and typing.
• Scan and save documents.
• Prepare overnight courier packages.
• Interact with customers and attorneys regarding transaction setup and inquiries.
• Obtain and maintain a notary commission.
• Manage the Bank’s responsibilities on the International Registry.
• Assist with departmental marketing efforts, including organizing marketing supplies.
• Assist with the new employee onboarding process.
• Perform other duties as assigned.

Benefits

• Great work-life balance with a Monday-Friday schedule.
• Medical, dental, and vision plans.
• 401(k) plan and match up to 5 percent in the employee stock ownership program, subject to eligibility requirements.
• 12 paid bank holidays and paid time off, including paid parental leave.
• Volunteer opportunities in the communities where employees work and live.
• Awards and recognition for employees and colleagues who live the bank’s values.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree