Administrative Assistant - Corporate Headquarters

Staff Careers•Green Bay, WI

1d•Onsite

About The Position

BayCare Corporate Headquarters is seeking an Administrative Assistant in Green Bay to support organizational leaders, business operations, and corporate and clinical departments. The role provides professional, positive service to internal and external customers and coordinates meetings, administrative responsibilities, projects, and operational processes. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with no holidays or weekends. BayCare is the largest physician-owned specialty-care clinic in Northeast Wisconsin, offering more than 20 specialties and working in partnership with Aurora BayCare Medical Center. The team emphasizes personalized patient experiences, collaborative culture, supportive work, employee ownership, and professional development.

Requirements

An associate degree in an appropriate discipline plus 2–5 years of related experience is highly desired; considerable related experience may be considered in lieu of a degree.
Proficient working knowledge of Microsoft Office.
Strong organization, flexibility, energy, and genuine interest in supporting leaders and teams through administrative work.
Ability to adapt quickly and efficiently to workflow changes.
Ability to work effectively as a team member and independently, exercise judgment, and maintain confidentiality.
Ability to execute tasks with attention to detail, accuracy, and timing.

Nice To Haves

Knowledge of other applicable computer software applications and office equipment.

Responsibilities

Demonstrate professional, helpful, and positive internal and external customer relations.
Arrange complex meetings and maintain calendars in support of organizational leaders and business operations.
Carry out administrative responsibilities and projects assigned by corporate and clinical departments.
Coordinate corporate and clinical operational projects and processes under the direction of Operations and Health Informatics leadership.
Coordinate business meetings, including scheduling, preparing agendas and materials, attending to take minutes, and writing detailed minutes.
Answer and triage incoming executive-line phone calls to the appropriate person or department.
Compose and prepare error-free, grammatically correct correspondence and business documents.
Provide daily backup support to the front reception desk and greet visitors in a friendly and effective manner.
Take a proactive approach to problem-solving.
Organize and maintain an effective filing system.
Develop work processes that improve departmental efficiency.
Use a variety of office equipment.
Perform other duties as necessary.
Maintain confidentiality and work safely, compliantly, and ethically.