Legal Administrative Assistant - Corporate

Venable LLP•Baltimore, MD

1d•$72,000 - $100,000

About The Position

Venable is seeking a Legal Administrative Assistant to support attorneys and help ensure the seamless delivery of legal services. The role provides comprehensive administrative and client-service support, including managing attorney priorities and workflows, coordinating communications and events, maintaining calendars and travel arrangements, and supporting client and matter administration. The assistant also coordinates billing, maintains records and shared sites, helps improve practice operations, monitors incoming communications, tracks action items, and provides SDAT filing support.

Requirements

At least two years of related administrative support experience in a fast-paced, high-performance environment.
Proficiency with Microsoft Office, including Excel, Outlook, and PowerPoint, and strong database and internet research skills.
Strong written communication, grammar, proofreading, organizational, and information-presentation skills, with meticulous attention to detail.
Strong interpersonal and client-service skills, including the ability to communicate professionally and collaborate with stakeholders at all organizational levels.
Proactive problem-solving ability, sound judgment, initiative, and the ability to anticipate needs and resolve issues independently.
Excellent time management and prioritization skills, including the ability to manage competing demands, meet deadlines, and deliver results with minimal supervision.
Familiarity with document management systems and the ability to learn firm-specific time-entry, billing, and file-storage applications.
Commitment to confidentiality, integrity, and discretion.
Ability to work in a fast-paced environment and coordinate multiple competing tasks and demands.
Work is mainly sedentary.

Nice To Haves

Experience supporting partner-level attorneys is strongly preferred.

Responsibilities

Provide comprehensive administrative support to assigned attorneys, manage priorities, coordinate workflows, and ensure timely completion of tasks.
Serve as a point of contact for clients, facilitate communications, coordinate client events, and support the delivery of legal services.
Manage complex calendars and schedule meetings and travel while anticipating attorney needs.
Support client and matter management by opening files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
Coordinate client billing, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.
Identify opportunities to improve practice efficiency, implement streamlined procedures, and collaborate with administrative colleagues to enhance operations.
Monitor incoming communications, identify and track action items, manage time and data entry, and provide SDAT filing support.
Coordinate routine administrative work such as scheduling meetings, making travel arrangements, and preparing expense reimbursements.