IT Project Coordinator - Corporate Headquarters

Staff Careers•Green Bay, WI

3d•Hybrid

About The Position

BayCare Clinic Corporate Headquarters is seeking a part-time IT Project Coordinator in Green Bay, Wisconsin. This hybrid role requires some onsite work at the corporate headquarters and offers up to 30 hours per week, with typical hours Monday through Friday between 7:00 a.m. and 5:00 p.m. The position does not require holiday or weekend work. The coordinator supports IT projects by maintaining project documentation, tracking milestones and deliverables, preparing status reports, and coordinating meetings and schedules. The role also assists with risk and issue tracking, change requests, project communications, dashboards, and administrative needs for project managers. The successful candidate will maintain confidentiality and follow organizational compliance and ethical standards. BayCare Clinic is a physician-owned group comprising 19 specialties. It describes its culture as collaborative and supportive, with opportunities for professional development and employee input. Benefits offered to part-time and full-time employees include health, dental, disability and life insurance, flexible spending options, a 401(k) retirement plan with company match, generous paid time off, and paid holidays.

Requirements

At least 1 year of experience in project coordination for IT projects.
Education or equivalent work experience will be considered.
Strong communication and organizational skills.
Ability to manage multiple tasks and deadlines with attention to detail.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Understanding of basic project management principles.

Nice To Haves

Experience with project management software; MS Project is preferred.
PMP or CAPM certification.

Responsibilities

Assist in creating and maintaining project documentation and templates, including charters, closure reports, and communication plans.
Track project milestones and deliverables using established project management tools.
Compile and distribute regular status updates and reports to project stakeholders.
Schedule and coordinate project meetings, prepare agendas, and capture meeting notes.
Maintain project calendars and assist with resource scheduling.
Support risk and issue tracking by logging updates and escalating concerns to project managers.
Help ensure project documentation complies with organizational standards and procedures.
Serve as a point of contact for project-related inquiries and communications.
Assist with documenting and routing change requests.
Provide administrative support to project managers, including document formatting, data entry, and follow-ups.
Use existing dashboards and tools to help visualize project timelines and workloads for leadership.
Maintain confidentiality and adhere to compliance and ethical standards.