IT Project Coordinator Intern - Corporate Headquarters

Staff Careers•Green Bay, WI

3d•Hybrid

About The Position

BayCare Clinic Corporate Headquarters is hiring an IT Project Coordinator Intern to join its Information Technology team in Green Bay, Wisconsin. This part-time hybrid position involves some onsite work at the corporate headquarters and offers up to 30 hours per week, typically Monday through Friday between 7:00 a.m. and 5:00 p.m. No holidays or weekends are required. The intern supports project managers with project documentation, milestone and deliverable tracking, status reporting, meeting coordination, calendar maintenance, resource tracking, risk and issue logging, change request routing, and administrative tasks. The role also provides opportunities to participate in team meetings and shadow project managers to learn coordination practices. The position requires maintaining confidentiality and following compliance and ethical standards. BayCare Clinic is a physician-owned organization with 19 specialties and joint ownership in Aurora BayCare Medical Center. The company describes its culture as positive, collaborative, supportive, and energizing, with opportunities for professional development and employee input. Benefits offered to part-time and full-time employees include health, dental, disability, and life insurance; flexible spending options; a 401(k) retirement plan with company match; generous PTO; and paid holidays.

Requirements

Currently pursuing a degree in Information Technology, Computer Science, or a related field.
Completed coursework in Application Development, Infrastructure, or Project Management.
Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Interest in project management and IT operations.
Strong organizational and communication skills.
Ability to manage multiple tasks and meet deadlines.

Responsibilities

Assist in creating and updating project documentation and templates, such as charters, closure reports, and communication plans.
Help track project milestones and deliverables using project management tools.
Support preparation and distribution of project status reports.
Schedule and coordinate project meetings; assist with agendas and meeting notes.
Maintain project calendars and assist with resource tracking.
Log risks and issues and escalate them to project managers as needed.
Help ensure documentation complies with organizational standards.
Participate in team meetings and shadow project managers to learn coordination best practices.
Assist with change request documentation and routing.
Provide clerical and administrative support to project managers, including document formatting and data entry.
Maintain confidentiality and adhere to compliance and ethical standards.