Trust Operations & Escrow Administrative Assistant

Southwest National Bank • Wichita, KS

3d

About The Position

The Trust Operations & Escrow Administrative Assistant joins the Trust & Wealth Management team in Wichita, Kansas. This detail-oriented role executes daily financial transactions, including posting transaction activity, settling investment trades, and administering the Seller Financed Escrow program. The position also supports accurate recordkeeping, reconciliation, cash management, and operational continuity across the division.

Requirements

• High school diploma or equivalent.
• Strong core math skills and working knowledge of basic bookkeeping, general ledger accounting, or trust accounting principles.
• Proven high-volume data entry accuracy and strong attention to detail under daily market deadlines.
• Advanced Microsoft Excel capabilities, including VLOOKUPs and pivot tables.
• Experience navigating financial databases or trust accounting software.
• Clear professional verbal and written communication skills for interacting with clients, brokers, and internal investment advisors.

Nice To Haves

• Bachelor’s degree in Finance, Accounting, or Business.
• 1–3 years of experience in a bank, brokerage, or legal environment.

Responsibilities

• Post daily cash deposits, dividend receipts, interest payments, and trust income items into the accounting system.
• Track, analyze, and post corporate actions, including stock splits, spin-offs, mergers, and class action settlements.
• Coordinate and reconcile daily investment trades with brokers and custodians to support timely, accurate settlement.
• Oversee incoming and outgoing asset transfers and accurately post inventory and cost basis for inherited assets.
• Audit daily transaction logs against general ledgers for compliance with trust regulations.
• Execute the daily cash management sweep and track pledged assets for fiduciary accounts.
• Administer the Seller Financed Escrow program, including tracking buyer payments, maintaining general ledgers, and managing disbursements.
• Scan and upload trust department documentation to the appropriate client accounts in accordance with compliance standards.
• Participate in cross-training across Trust & Wealth Management functions to support team flexibility and operational continuity.

Benefits

• Competitive health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED