Trust Tax Administrative Assistant

Farmers Logo 2022 • Boardman Twp, OH

1d

About The Position

The Trust Tax Administrative Assistant supports the Tax Officer in preparing tax services for trust accounts. The position requires a high degree of accuracy and attention to detail. The assistant prepares basic tax forms, supports preparation of more complex forms, handles tax payments and filings, reviews account tax setups and documentation, and assists trust officers and administrative assistants with tax-related issues. The role also requires completion of mandatory and elective training and compliance with applicable rules and regulations. Regular, predictable attendance is an essential requirement.

Requirements

• Associate’s degree in Accounting or Finance, or comparable work experience.
• A minimum of five years of accounting or tax experience.
• High degree of accuracy and attention to detail.

Responsibilities

• Accurately prepare and file basic Form 1041 tax returns and assist the Tax Manager with more complex forms, including Forms 1040, 990/990-PF, 5227, and 1099-INT/DIV/B/MISC.
• Process electronic estimated tax payments for individuals and private foundations through the Federal EFTPS system and process state estimated tax payments manually.
• Prepare electronic federal and state quarterly payroll reports for clients with household employees.
• Prepare quarterly electronic filings for State of Ohio withholding.
• Review new accounts to ensure their tax setup is correct in the system.
• Review IRA distribution and withholding worksheets and maintain control of IRA accounts.
• Review account closings, maintain closed files, and ensure final tax preparation fees are taken on closed accounts.
• Ensure closed trust files include required documentation and are properly prepared for scanning.
• Review trust and agency accounts in the system for proper tax codes and make changes as needed.
• Assist with tax preparation fees for agency, trust, and individual accounts.
• Monitor and update tax control sheets for active and closed Trust 1041, 990, 5227, and personal 1040 accounts.
• Assist administrative assistants and trust officers with tax coding issues.
• Complete mandatory and elective training, including Bank Secrecy Act and Anti-Money Laundering procedures.
• Maintain compliance with applicable rules and regulations.
• Maintain regular, predictable attendance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree