Anatomic Pathology Administrative Assistant I

ARUP Laboratories•Salt Lake City, UT

19d

About The Position

Provides administrative support within the Anatomic Pathology G&A department under general supervision. The role requires working knowledge of the department’s mission and procedures and is closely connected to its day-to-day work. It manages Surgical Pathology glass slide inventory, including receipt, tracking, distribution, and storage, and assigns cases to support timely clinical review and diagnosis. The position also supports departmental staff, residents, fellows, and attending pathologists with daily tasks and questions. The schedule is 7:00 AM–5:30 PM on a 7-on/7-off schedule (A week). Training is Monday–Friday, 8:00 AM–4:30 PM. The role is based in a biohazard laboratory environment and requires personal protective equipment in accordance with applicable regulations and company policies.

Responsibilities

Manage incoming glass slide inventory and track relevant materials in the LIS tracking system.
Distribute glass slides to the appropriate subspecialty for diagnostic review and sign-out.
Monitor pending LIS queues and electronically assign cases for diagnostic review and sign-out according to resident, fellow, and attending pathologist service schedules.
Track and file completed glass slides for short-term onsite storage.
Manage shipping of glass slide inventory offsite for long-term storage.
Retrieve slides stored onsite and offsite for clinical, educational, or research purposes upon request.
Provide administrative support for policies and programs and make decisions within the scope of the policies being administered.
Screen telephone calls and business visitors, answer questions using departmental knowledge, and route inquiries to appropriate personnel or departments.
Organize and maintain departmental files.
Coordinate departmental efforts and exchange information with ARUP personnel and external contacts, using moderate interpretation or discussion as needed.
Copy and distribute documents and correspondence.
Escort visitors when necessary.
Use tact, integrity, and judgment when interacting with employees, vendors, visitors, and other internal and external contacts.
Perform other duties as assigned.