Administrative Assistant
About The Position
Maverik is hiring an Administrative Assistant to provide proactive, professional support to two C-suite executives and help keep the Executive Office running smoothly. Working under the direction of the Senior Executive Assistant, this role supports correspondence, documents, expenses, records, calendars, meetings, travel, executive events, and special projects. It partners closely with the Senior Executive Assistant to track requests, follow-ups, and action items and may provide backup support to the broader Executive Office and administrative team. The position is based at Maverik’s Salt Lake City Headquarters and is fully onsite, Monday through Friday. Duties, schedules, shift assignments, and work location may change at management’s discretion based on business needs.
Requirements
- At least 3 years of experience in an administrative, office management, or executive support role.
- Experience supporting senior- or executive-level leadership, including meeting coordination, event support, and executive hospitality.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Nice To Haves
- Administrative, office management, or executive support experience in a corporate environment.
- Experience with ServiceNow or similar platforms.
- Associate’s or Bachelor’s degree in Business Administration, Office Management, Hospitality, or a related field.
Responsibilities
- Provide day-to-day administrative support to two C-suite executives, including correspondence, documents, expenses, records, and general administrative requests.
- Coordinate meetings, calendar requests, travel arrangements, and related logistics.
- Partner with the Senior Executive Assistant to provide seamless support and coverage for both executives.
- Track administrative requests, follow-ups, and action items to ensure timely completion.
- Assist with special projects and administrative initiatives.
- Provide backup support to the broader Executive Office and administrative team when needed.
- Manage calendars, schedule meetings, coordinate meeting details, and resolve scheduling conflicts.
- Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
- Manage meeting logistics, including conference rooms, technology, catering, materials, and other requirements.
- Support executive meetings, leadership events, offsites, and other company activities.
- Serve as a professional point of contact for routine administrative requests involving the executives.
Benefits
- Full health, dental, and vision package with company contribution to cost.
- In-store and fuel discounts.
- Retirement plan with company match (401(k)).
- Eligible for the annual incentive bonus program.
- Annual profit sharing for eligible team members.
- Comprehensive paid time-off policy, along with additional perks and benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
