Administrative Assistant

MAV KG LLC•Salt Lake City, UT

21d•$19 - $24•Onsite

About The Position

At Maverik, we don’t just offer jobs, we offer adventures. As an Administrative Assistant, you’ll play an important role in keeping our Executive Office running smoothly by providing proactive, professional support to two C-suite executives. From coordinating calendars and meetings to managing travel logistics, executive events, and special projects, you’ll help ensure every detail is thoughtfully handled. This is an opportunity to work alongside senior leadership, build strong relationships across the organization, and make a meaningful impact through exceptional organization, communication, and follow-through. This role helps ensure our senior leaders can stay focused on strategic priorities by providing organized, proactive, and reliable administrative support. By keeping schedules, meetings, travel, and day-to-day details running smoothly, this position plays an important part in the effectiveness of the Executive Office and the broader organization.

Requirements

3+ years of experience in an administrative, office management, or executive support role, preferably in a corporate environment.
Experience supporting senior or executive-level leadership, including meeting coordination, event support, and executive hospitality.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with ServiceNow or similar platforms a plus.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Office Management, Hospitality, or a related field preferred.

Responsibilities

Provide day-to-day administrative support under the direction of the Senior Executive Assistant to two C-suite executives, including correspondence, documents, expenses, records, and general administrative requests such as coordinating meetings, calendar requests, travel arrangements, and related logistics.
Partner closely with the Senior Executive Assistant to ensure seamless support and coverage for both executives including tracking administrative requests, follow-ups, and action items to ensure timely completion.
Assist with special projects and administrative initiatives as needed and provide backup support to the broader Executive Office and administrative team when needed.
Assist with calendar management, scheduling, meeting coordination, and resolution of scheduling conflicts.
Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
Manage meeting logistics such as conference rooms, technology, catering, materials, and other requirements.
Support executive meetings, leadership events, offsites, and other company activities.
Serve as a professional point of contact for routine administrative requests involving the executives.