Administrative Assistant

Hunt Electric•West Valley City, UT

6d•Onsite

About The Position

Hunt Electric, LLC is hiring a full-time Administrative Assistant to serve as the office receptionist and assistant in its technology building in Salt Lake City, Utah. The role handles the front desk, weekly corporate ordering, building operations, and administrative support for the Technology and Service Divisions, Marketing and Prefabrication Departments, Division and Project Management, and field and office personnel. The position calls for a professional, reliable, self-motivated team member with strong interpersonal skills and the ability to manage their work independently.

Requirements

Proficiency in Microsoft Office 360.
Professional written and verbal communication skills with all levels of management.
High school diploma or equivalent.
Excellent customer service and communication skills.
Attention to detail and accuracy.
Problem assessment and problem-solving skills.
Clean driving record.
Ability to lift and carry up to 25 pounds.
Dependability, including regular attendance and compliance with scheduled work hours.
Aptitude for learning, a goal-oriented mindset for continual growth, and a positive, can-do attitude.

Nice To Haves

One to three years of clerical experience.

Responsibilities

Receive and direct visitors and clients at the front desk.
Back up the Corporate Receptionist by answering, screening, and transferring phone calls and emails.
Monitor office supply inventory and order supplies and furnishings in coordination with the main office.
Stock and maintain conference rooms and the kitchen.
Coordinate maintenance of office equipment.
Prepare shipping labels and schedule FedEx and UPS pickups.
Assist with corporate events and quarterly meetings.
Coordinate client and team breakfasts, lunches, and dinners.
Schedule, coordinate, and calendar meetings and appointments.
Assist with onboarding and offboarding office and field staff and help HR with various tasks.
Assist the VP of Marketing with conference registrations, calendaring, and special events.
Arrange non-job-related and job-related travel for office and field employees, including hotel, airfare, and car rental reservations.
Prepare expense reports from credit card receipts for travel, business activities, and company purchases.
Perform general clerical work, including written correspondence, typing, copying, scanning, filing, record keeping, and mail.
Prepare and modify documents, including reports, drafts, memos, job information database, budgets, contacts, PMP, and submittal standards database.
Prepare meeting agendas and documents; record, compile, and distribute meeting minutes.
Pay for, drop off, or pick up permits as needed and track permits for inspections.
Create and print panel schedules and print and distribute plotter prints.
Contribute actively to a positive team environment.
Perform other duties or work at other locations as assigned by the Manager.