Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Fully committed to the Mission and Core Values of First Baptist Dallas
• Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
• Fully committed to biblical Christian principles and teachings professionally and personally
• Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity
• Embody the Green Team Characteristics and work according to Operating Principles
• Must have a High School Diploma
• Minimum of 4 – 5 years of administrative assistant experience
• Must have strong communication skills
• Must demonstrate strong attention to detail
• Ability to multitask
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Shelby, and eSpace
• Exemplary communication and hospitality skills
• An attitude of service toward others
• Flexibility and adaptability
• Ability to process and apply information to various situations/circumstances
• Confident yet teachable
• Focused, self-starter; driven
• Capable of independent thinking and learning
• Must be able to sit for long periods of time
• Must be able to lift up to 10 pounds
• Ability to work effectively using a personal computer for long periods of time

Responsibilities

• Assist in planning, coordinating, and implementing the duties and responsibilities of the Facilities Maintenance Department
• Provide relief duties to the Facilities Office Manager as needed
• Process invoices, enter credit card charges, and order office supplies
• Monitor and report weekly procurement expenses and maintain running budget balances
• Partner with the Director of Facilities Management to prepare the annual facilities budget
• Partner with the Facilities team lead in maintaining vehicle registrations and vehicle maintenance records
• Complete paperwork for elevator inspections conducted on an ongoing basis
• Answer the main Facility’s telephone and handle calls appropriately
• Retrieve voice messages
• Maintain an orderly file system
• Collect Facilities mail and distribute as appropriate
• Function in an interactive relationship with all other ministries of the church, the church fellowship, and entities/personalities outside the church
• Assist the Office Manager with the eSpace system for events and work orders
• Assist the Office Manager in coordinating with housekeeping to ensure room setups are cleaned and completed
• Assist the Office Manager in coordinating larger ministry events (Vacation Bible School, Conferences, Christmas Performances, etc.)
• Handle Parking issues and schedule with management companies: Parking badge system, validation and ticket issues with members, reconcile monthly validation tickets
• Manage tracking system for physical building keys
• Displays leadership in service excellence, exemplifies excellent customer service and creates a positive atmosphere
• Ensures service requests are completed promptly; coordinates schedules and support with other departments and facility operations, including special activities, emergency service requests, and facility space management
• Participates in the development and implementation of standard operating procedures, safety procedures, and performance standards; identifies and implements opportunities for improved services
• May be required to respond after hours, including holidays and weekends, in the event of a campus-wide emergency
• Perform all other duties assigned by the Director of Facilities Management