Administrative Assistant II - Police

City of Independence•Independence, MO

5d•$17 - $25

About The Position

Performs moderately difficult administrative and clerical duties to support the day-to-day functions, operations, and services of a department. The position works under the general supervision of a Division / Department Supervisor and may provide close to general supervision to Administrative Specialists III and/or I while they are in training or working on a project. Duties include preparing and formatting correspondence and other documents; maintaining files, logs, and department records; scheduling appointments and events; entering and retrieving information; preparing invoices and basic narrative and statistical reports; dispatching personnel; maintaining time and attendance records and processing payroll; answering phones and assisting the public and staff; and ordering office supplies and equipment. Applicants must print, complete, and return the additional Applicant Personal History Information Packet to the Independence Police Department by email at [email protected]. The City of Independence is an Equal Opportunity Employer and a background-screening, drug-free workplace. Reasonable accommodations are available to qualified individuals with disabilities upon request.

Responsibilities

Format and type letters, memos, forms, reports, fliers, newsletters, contracts, and other correspondence using a computer and/or typewriter.
Initiate correspondence, reports, and other written items independently.
Log, track, and maintain records on department or unit activities.
Type and transcribe correspondence from dictation.
Set up and maintain alphabetic and numeric files so documents can be filed and retrieved in an orderly fashion.
Schedule and arrange appointments and reservations for meetings, travel, facility use, and other events.
Enter and retrieve routine to complex information in a computer to update records, prepare invoices, or respond to information requests.
Compile information and prepare basic narrative and statistical reports periodically.
Dispatch personnel or inform them of work requiring immediate attention.
Receive and verify confined space entry information by completing a log with correct information.
Maintain time and attendance records and process payroll.
Answer telephone calls and respond to public inquiries and requests by providing information about policies, guidelines, procedures, or departmental activities, or forwarding inquiries to appropriate personnel.
Greet visitors and escort or direct them to appropriate areas.
Interact with staff and elected officials to respond to inquiries, receive complaints, and resolve problems.
Order office supplies and equipment by preparing requisitions and purchase orders and communicating with vendors about specifications and availability.
Perform related duties as assigned.
Print, complete, and email the Applicant Personal History Information Packet to the Independence Police Department.