Police Assistant Administrative Director

City of Charlotte•Charlotte, NC

6d•Onsite

About The Position

The Assistant Administrative Director is a member of the Charlotte-Mecklenburg Police Department’s Executive Leadership Team and directs the department’s fiscal affairs, planning, and research functions. The position oversees finance and accounting, budget management, procurement, research, and program evaluation, and reports directly to the Chief of Police. The ideal candidate has strong financial management, budgeting, and strategic planning skills; can lead and motivate staff; and builds productive relationships with internal and external stakeholders. The position directs preparation and execution of the department’s operating and capital budgets; develops forecasts and staffing cost models; oversees grants, procurement, contracts, financial reporting, and audit responses; and connects strategic planning, research, and performance outcomes with budget priorities. It also advises department leadership on fiscal impacts, leads a professional staff, represents the department on financial and planning matters, and supports departmental policies, programs, and process improvements. The advertised salary range is $126,009.00–$181,137.64, commensurate with experience; the posting also states that the maximum salary will not exceed $170,000 annually. Work is performed in an indoor office environment, with moderate exposure to atmospheric and environmental conditions and frequent exposure to computer screens, files, and phones. The position may involve sitting, standing, climbing, or walking for extended periods; light to moderate lifting and carrying; and occasional crouching, stooping, squatting, crawling, reaching, pushing, or pulling. Work may involve frequent interruptions and use of visual, auditory, and other sensory modalities for proofreading, data entry, and related tasks.

Requirements

Bachelor’s degree in business administration, finance, accounting, or a related field and seven years of relevant work experience, or an equivalent combination of training and experience.
Considerable knowledge of municipal budget preparation and administration, planning administration, and organizational development.
Considerable knowledge of research methods, program planning, and policy analysis techniques.
Knowledge of budgeting, financial, and/or accounting software applications and ability to acquire skills as tools evolve.
Strong leadership skills and ability to plan, prioritize, and organize work in a team environment.
Ability to plan, direct, and supervise subordinates performing administrative planning and support services.
Ability to analyze financial reports, discern trends, and apply analytical techniques.
Ability to manage a broad range of administrative services and a complex departmental budget, allocating limited resources cost-effectively.
Ability to analyze problems, develop alternatives, and identify solutions in support of goals across departmental and City functions.
Ability to prepare and present clear, concise reports, correspondence, and other written materials.
Ability to establish and maintain cooperative working relationships with departments, government agencies, and the public.
Ability to exercise judgment and discretion in establishing, applying, and interpreting departmental policies and procedures.
Ability to identify and respond effectively to issues, concerns, and needs.
Ability to communicate effectively orally and in writing.
Proficiency in Microsoft Office applications.
Final candidates must pass a pre-employment drug-screening test and physical examination; candidates may be asked to complete a skills test or other assessments.
Final candidates are subject to background checks under the City’s policy.

Nice To Haves

Master’s degree in business administration, finance, or a related field with five years of relevant work experience.

Responsibilities

Direct development of annual operating and capital budget requests, including personnel, overtime, fleet, technology, equipment, and facilities costs, aligned with City Council priorities and the Chief’s strategic goals.
Oversee budget execution, monitor expenditures against appropriations, analyze variances, and recommend corrective actions or reallocations.
Develop multi-year financial forecasts and staffing cost models addressing workforce changes, pay adjustments, new programs, and changing operational demand.
Present budget proposals, justifications, and fiscal impact analyses to department and City leadership and City Council as required.
Manage the department’s grants portfolio, including funding opportunities, applications, award compliance, reporting, and reimbursements.
Oversee procurement, contract administration, and purchasing in compliance with City policy, regulations, and internal controls.
Direct financial reporting and audit preparedness, respond to audit findings, and ensure corrective action plans are implemented.
Coordinate strategic planning, financial, and research functions so budget priorities reflect department goals and measurable outcomes.
Identify and lead approved improvements to financial management, budgeting, planning, and research processes.
Lead professional staff responsible for budget, financial management, strategic planning, research, and program evaluation.
Advise the Chief of Police and executive leadership on fiscal implications of policies, initiatives, and emerging community needs.
Participate in reviewing, developing, and implementing departmental policies, programs, rules, and regulations, and interpret related financial and administrative requirements.
Represent the department on financial, budget, and planning matters and build collaborative relationships across the department, City departments, and other stakeholders.
Perform other duties as assigned.