Administrative Assistant Director

City of New York • New York, NY

3d • $68,209 - $104,239

About The Position

The Fire Department of the City of New York seeks an Administrative Assistant Director for the Bureau of Health Services (BHS). Reporting directly to the Administrative Director, this position supports oversight of daily bureau operations, focusing on staff administration, procurement, compliance, candidate processing, and technology systems. The role works closely with BHS Nursing Directors, Claims Directors, the BHS-BET Information Technology group, Human Resources, and other Department stakeholders.

The Administrative Assistant Director is solely responsible for procurement for the entire bureau. Duties include preparing required procurement documentation for World Trade Center (WTC) Program purchases, reviewing bids, selecting the lowest bidder, preparing award recommendations, monitoring delivery of goods and services, resolving related issues, preparing periodic procurement status reports for WTC Program Directors, and serving as the primary liaison among the WTC Program, Fiscal, other FDNY units, and designated vendors.

The position helps coordinate daily BHS operations and works with the Candidate Investigation Division to ensure candidate medical examinations, evaluations, and dispositions are completed accurately, in compliance with applicable requirements, and within established timelines. It also supports recruitment, hiring, onboarding, training, supervision, performance management, and annual staff evaluations. The role coordinates with other bureaus to align candidate qualification requirements, hiring timelines, medical examinations, and related processes.

Requirements

• One of the following qualification pathways: a bachelor's degree from an accredited college and two years of satisfactory, full-time progressively responsible clerical or administrative experience, including one year in an administrative capacity or supervising staff performing clerical or administrative work of more than moderate difficulty; an associate degree or 60 semester credits from an accredited college and three years of such experience, including one year of the specified administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience.
• All candidates must have one year of administrative or supervisory experience as described in the qualifications.
• Education above the high school level may substitute for general clerical or administrative experience, but not for the required year of administrative or supervisory experience, at a rate of 30 semester credits for six months of experience, up to a maximum of three years.

Responsibilities

• Support oversight of daily Bureau of Health Services operations, including staff administration, procurement, compliance, candidate processing, and technology systems.
• Manage procurement for the entire bureau, including preparing procurement documentation for World Trade Center Program purchases, reviewing bids, selecting the lowest bidder, and preparing award recommendations.
• Monitor delivery of goods and services and resolve related issues.
• Prepare periodic procurement status reports for World Trade Center Program Directors.
• Serve as the primary liaison between the World Trade Center Program, Fiscal, other FDNY units, and designated vendors.
• Work with the Candidate Investigation Division to ensure candidate medical examinations, evaluations, and dispositions are accurate, compliant, and completed within established timelines.
• Support recruitment, hiring, onboarding, training, supervision, performance management, and annual staff evaluations.
• Coordinate with other bureaus to align candidate qualification requirements, hiring timelines, medical examinations, and related processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager