Part-time Administrative Assistant I (Police)

City of Kenai•Kenai, AK

12d

About The Position

The Administrative Assistant I is a part-time office assistant in the Kenai Police Department, scheduled to work 14 hours per week. The position provides clerical and administrative support and performs duties related to managing digital records under the direction and supervision of the Evidence Custodian. It involves daily contact with City employees and occasional contact with outside agencies and the public. The employee must be able to operate City vehicles in support of essential job functions. The role assists with receiving, cataloging, storing, transferring, and disposing of evidence and property, including digital evidence and items that may be hazardous. It also helps prepare police records and digital media for release, maintains chain-of-custody records, responds to inquiries, and supports department operations. The position requires confidentiality, compliance with applicable laws and procedures, reliable attendance, and participation in department training. The work is primarily in an indoor office setting, with regular travel to other community locations. The employee mostly works during daytime hours but may occasionally work at night or on weekends and may sometimes work alone. The position is not eligible for City-sponsored benefits.

Requirements

High school diploma or equivalent.
Pass a criminal background check and other background investigations required to meet security requirements for using networks and protected databases.
Be eligible to obtain and maintain a security clearance for the Alaska Public Safety Information Network (APSIN).
Possess or obtain a valid Alaska driver’s license within 30 days of employment and before operating a City vehicle.
Submit a Division of Motor Vehicles record upon request.

Nice To Haves

Clerical experience working in a police or other criminal justice agency.
Experience working with state and national criminal justice databases.
Experience with Alaska Statutes, Alaska Administrative Code, and legal discovery rules governing criminal and civil cases.
Experience in clerical work, including working with various computer software applications.

Responsibilities

Assist the Evidence Custodian in receiving, cataloging, and properly storing incoming evidence, safekeeping items, and found property, including firearms and weapons, drugs and paraphernalia, currency, clothing, media, documents, and biological or other hazardous materials.
Use computer systems and software applications to handle intake, transfer, storage, and disposal of digital evidence files.
Prepare police records for release to the public or other entities, including redacting documents and digital media using software and outside vendors.
Maintain chain-of-custody records for items processed into and out of evidence storage and safekeeping.
Assist the Evidence Custodian with evidence and property disposal as required by state and local regulations.
Transfer evidence to the State Scientific Crime Detection Laboratory or other labs as directed by the Evidence Custodian.
Provide administrative support for functions and operations of the Kenai Police Department.
Maintain documents, forms, records, files, and databases, including logs, files, report forms, statistical data, and correspondence, using correct English spelling, punctuation, and grammar.
Provide information and respond to public or agency inquiries, including inquiries about police records in accordance with state and federal laws.
Testify in court regarding preparation of evidence and discovery material.
Perform purchasing duties in accordance with City policies and procedures.
Maintain compliance with OSHA Bloodborne Pathogen Standards.
Establish and maintain effective working relationships with government agencies, vendors, City employees, and the general public.
Maintain strict confidentiality of privileged communications and information and comply with privacy laws and regulations.
Attend Department training programs and maintain regular, reliable, and predictable attendance.
Perform other duties as assigned.