Plant Administrative Assistant

PSC Group•Baton Rouge, LA

1d•Onsite

About The Position

PSC Group is hiring a full-time Administrative Assistant to support payroll processing, billing, HR administration, operational reporting, and site administrative functions across multiple customer accounts. The role coordinates between operations, leadership, employees, customers, and external systems to support accurate payroll, billing compliance, onboarding, reporting, and efficient site administration. It requires strong organizational skills, attention to detail, and the ability to manage multiple systems and priorities in a fast-paced operational environment. The position also handles administrative support for plant traffic flow, purchasing and receiving, meetings, and company events. Regular onsite attendance and punctuality are required. Applicants must be at least 18 and legally able to work in the U.S., pass required screening and medical checks, and be able to wear required PPE without restriction. A valid driver’s license and/or TWIC card may be required depending on work location.

Requirements

Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
Strong communication and organizational skills.
Ability to multitask and consistently meet deadlines.
Ability to maintain confidentiality and professionalism.
May require a valid driver’s license and/or valid TWIC card, depending on work location.
At least 18 years old and legally able to work in the United States.
Must pass a drug screen, physical, and background check.
Must be able to wear all required PPE without restriction and pass required medical examinations.
Fluent in spoken and written English, including reading and writing.
Regular onsite attendance and punctuality are required.

Nice To Haves

Previous military experience and a demonstrated ability to follow procedures.

Responsibilities

Process and manage paperwork related to traffic flow into and out of the plant.
Communicate regularly with customers and plant representatives.
Handle administrative tasks and support operational needs at the site.
Manage weekly and monthly billing through AES systems.
Generate payroll and operational reports using Power BI and Dayforce.
Track and calculate site-wide manhours and submit monthly reports.
Coordinate new-employee onboarding, including documentation and system setup.
Initiate and track drug screens and background checks for new hires.
Track employee uniforms, recognition programs, and milestone achievements.
Submit and track employee SAP access requests.
Submit and monitor IT support tickets through resolution.
Coordinate site purchasing and receiving, including PPE, office supplies, EOM, and uniforms.
Provide administrative and operational support to site leadership and employees.
Schedule and coordinate meetings and prepare meeting materials.
Coordinate company events and serve as the primary communication point for event planning.
Complete other assigned duties and contribute to team efforts.