Plant Administrative Assistant

PSC Group•Baton Rouge, LA

1d•Onsite

About The Position

PSC Group is hiring a full-time Plant Administrative Assistant to support payroll processing, billing, HR administration, operational reporting, and site administrative functions across multiple customer accounts. The role serves as a central point of coordination among operations, leadership, employees, customers, and external systems to support payroll accuracy, billing compliance, employee onboarding, reporting, and administrative efficiency in a fast-paced operational environment. The position provides administrative and operational support to site leadership and employees. It includes managing plant traffic paperwork, customer and plant communications, billing and reports, onboarding and employee records, site purchasing and receiving, meeting and event coordination, and other assigned duties.

Requirements

Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
Strong communication and organizational skills.
Ability to multitask and consistently meet deadlines.
Ability to maintain a high level of confidentiality and professionalism.
May require a valid driver's license and/or valid TWIC card, depending on work location.
Must be at least 18 years old and legally able to work in the United States.
Must pass a drug screen, physical, and background check.
Must be able to wear all required PPE without restriction and pass required medical exams.
Fluent spoken and written English, including reading and writing.
Regular on-site attendance and punctuality are required.

Nice To Haves

Previous military experience and a proven ability to follow procedures.

Responsibilities

Process and manage paperwork related to traffic flow in and out of the plant.
Communicate regularly with customers and plant representatives.
Handle administrative tasks and support site operational needs.
Complete related results and other duties as assigned.
Manage weekly and monthly billing through AES systems.
Generate payroll and operational reports using Power BI and Dayforce.
Track and calculate site-wide manhours and submit monthly reports.
Coordinate new employee onboarding, including documentation and system setup.
Initiate and track drug screens and background checks for new hires.
Track employee uniforms, recognition programs, and milestone achievements.
Submit and track SAP access requests for employees.
Submit and monitor IT support tickets through resolution.
Serve as the focal point for site purchasing and receiving, including PPE, office supplies, EOM, and uniforms.
Schedule and coordinate meetings and prepare meeting materials.
Coordinate company events and serve as the primary communication point for event planning.