Administrative Assistant- Plant Miller

Southern Company • Quinton, AL

1d

About The Position

The Administrative Assistant provides administrative support to Plant Miller and works with other Administrative Assistants to support the overall plant. The role supports management and internal and external customers while handling confidential information professionally. Responsibilities include coordinating administrative processes, records, schedules, meetings, travel, reports, supplies, hiring support, and contractor access requests.

Requirements

• Three to five years of experience in an administrative support role.
• Excellent listening and telephone communication skills.
• Strong organization, prioritization, and time-management skills.
• Excellent verbal and written communication skills.
• Excellent customer-service and interpersonal skills.
• Computer proficiency with Word, Excel, PowerPoint, and Outlook.
• Proficiency with MAXIMO, ORACLE, and POWERPLANT, or demonstrated ability to learn and use other computer systems.
• Ability to work efficiently with minimum supervision.
• Ability to analyze, make decisions, and anticipate next steps.
• Ability to resolve issues within the scope of available information and authority and refer issues to others as appropriate.
• Ability to complete tasks accurately and within timelines.
• Ability to handle sensitive and confidential information appropriately.
• Ability to interact effectively with all levels of management.
• Team-oriented approach and willingness to model the company's values.
• Confidentiality, integrity, initiative, and professionalism.
• Positive attitude and commitment to excellent customer service.
• Self-motivation in job duties and personal development.
• Discipline and adaptability.

Nice To Haves

• High school diploma is highly desired.
• Additional training and/or experience in relevant skills is preferred.

Responsibilities

• Manage timekeeping and expense reporting in compliance with Corporate Policies and General Accounting Procedures.
• Provide professional and confidential administrative support to management.
• Provide customer service and support to internal and external customers.
• Manage records and files in compliance with record-retention policies.
• Support meetings through calendar management, catering, and note-taking when requested.
• Arrange management travel.
• Maintain and order office supplies and address other office and general administrative needs.
• Assist with tabulating, tracking, and developing reports, including HR and fuels reports.
• Coordinate, organize, plan, and execute plant-level meetings and events.
• Coordinate plant tours.
• Provide administrative support to Human Resources and hiring managers for interviews.
• Support welcoming and orientation of new employees.
• Process incoming and outgoing mail.
• Manage calendars for administrative building meeting rooms.
• Maintain internal and external contact lists and other information and files.
• Create purchase requisitions and reconcile invoices.
• Submit department training-course completions.
• Handle all phases of contractor critical-area access requests and revocations.

Benefits

• Competitive base salary.
• Annual incentive awards for eligible employees.
• Health, welfare, and retirement benefits designed to support physical, financial, and emotional/social well-being.
• Possible additional compensation through an incentive program, subject to the applicable plan terms and conditions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED