Administrative Assistant- Plant Miller

Southern Company•Quinton, AL

19h

About The Position

The Administrative Assistant provides administrative support to Plant Miller and works with other Administrative Assistants to support the overall plant. The role supports management and plant operations through timekeeping and expense reporting, records management, meeting and travel coordination, customer service, reporting, event planning, hiring and employee onboarding support, and contractor access administration. The position requires professionalism, confidentiality, accuracy, initiative, and the ability to work efficiently with minimum supervision.

Requirements

High school diploma is highly desired.
Three to five years of experience in an administrative support role.
Excellent listening and telephone communication skills.
Strong organization, prioritization, and time-management skills.
Excellent verbal and written communication skills.
Excellent customer-service and interpersonal skills.
Excellent computer skills, with proficiency in Word, Excel, PowerPoint, and Outlook.
Proficiency with MAXIMO, ORACLE, or POWERPLANT, or demonstrated ability to learn and use other computer systems.
Ability to work efficiently with minimum supervision.
Ability to analyze, make decisions, and anticipate next steps.
Ability to resolve issues within the scope of available information and authority, and refer issues to others as appropriate.
Ability to complete tasks accurately and within timelines.
Ability to handle sensitive and confidential information appropriately.
Ability to interact effectively with all levels of management.
Team-oriented and able to model the company's values.
Confidentiality, integrity, initiative, and professionalism.
Positive attitude and commitment to excellent customer service.
Self-motivated in job duties and personal development.
Disciplined and adaptable.

Nice To Haves

Additional training and/or experience in relevant skills.

Responsibilities

Manage timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures.
Provide professional and confidential administrative support to management.
Provide customer service to internal and external customers.
Manage records and files in compliance with record retention policies.
Support meetings through calendar management, catering, and serving as a scribe when requested.
Arrange management travel.
Maintain and order office supplies and address other office and general administrative needs.
Assist with tabulating, tracking, and developing reports, including HR and fuels reports.
Coordinate, organize, plan, and execute plant-level meetings and events.
Coordinate plant tours.
Provide administrative support to Human Resources and Hiring Managers for interviews.
Support the welcoming and orientation of new employees.
Process incoming and outgoing mail.
Manage administrative building meeting-room calendars.
Maintain internal and external contact lists and other information and files.
Create purchase requisitions and reconcile invoices.
Submit training course completions for the department.
Handle all phases of contractor critical-area access requests and revocations.