Administrative Assistant - Part Time

Westminster Brand 051816•Orlando, FL

7d•Onsite

About The Position

Westminster Communities of Florida is seeking a part-time Administrative Assistant to support the Executive Assistant to the CEO at its Community Support Services Office in Orlando, Florida. The role provides corporate and general administrative support, including document maintenance, meeting and travel coordination, board materials preparation, and support for video conferences and webinars. Light overnight local and out-of-town travel may be required. The organization describes its workplace as supportive and mission-driven, emphasizing teamwork, communication, accountability, quality, collaboration, and opportunities for growth. Part-time benefits include paid time off. New hires undergo drug testing and criminal background screening.

Requirements

High school diploma.
Related experience as an Administrative Assistant in a similar office environment.
Detail-oriented and passionate about the work.

Nice To Haves

Associate of Arts (A.A.) degree preferred.

Responsibilities

Assist with maintaining corporate documents, including filing annual reports, renewing fictitious names and management agreements, tracking annual dues, and filing expense reports.
Prepare PowerPoint presentations.
Set up and operate laptops and audio/visual equipment for Zoom and MS Teams video conferences and webinars.
Maintain calendars and schedule meetings and appointments.
Arrange airfare, hotel accommodations, and conference attendance registration.
Create board meeting materials and serve as an administrator on the BoardEffect board portal website.
Provide general administrative support on special projects as directed.
Set up video conferencing and provide tutorials and training sessions.
Maintain staff and community directories using the appropriate software.
Undertake light overnight local and out-of-town travel as required.