Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions • Gainesville, FL

4d

About The Position

Pinnacle Site Solutions is seeking a friendly, dependable, and motivated Front Desk Receptionist / Administrative Assistant to support the daily operations of its commercial site and civil construction company in High Springs, Florida. As the first point of contact for guests, customers, vendors, and employees, this person helps create a welcoming, professional environment while providing administrative and office support. The role suits someone who enjoys variety, takes initiative, values teamwork, and is dependable.

The position provides front desk coverage and hospitality, meeting and event coordination, office organization, supplies and equipment monitoring, mail and delivery handling, vendor coordination, and administrative assistance to multiple departments. It also involves maintaining organized records, handling confidential information discreetly, and adapting to shifting priorities. The schedule is full-time, Monday through Friday, from 8:00 AM to 4:00 PM.

Requirements

• Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, with the ability to learn new software.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Friendly, professional, and dependable manner, with comfort interacting with a variety of people.
• Ability to work independently, anticipate needs, and take initiative.
• Flexibility and composure when handling interruptions, competing priorities, and support for multiple departments.
• Commitment to neat, clean, professional workplace attire and appearance consistent with company standards.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.

Nice To Haves

• Previous receptionist or administrative experience.
• Construction industry experience.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while balancing other responsibilities.
• Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping.
• Maintain the copy room and monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies; replenish or order items following approved procedures.
• Monitor printers, scanners, and copiers, and coordinate service when needed.
• Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and promptly receive and distribute deliveries from carriers.
• Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors; follow up on services and communicate concerns.
• Assist multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Maintain organized records, handle confidential information with discretion, and adapt to shifting priorities throughout the day.

Benefits

• Consistent full-time schedule, Monday through Friday, from 8:00 AM to 4:00 PM.
• Supportive, team-oriented environment that values communication, collaboration, and dependability.
• Variety and opportunity in a dynamic role supporting office and company operations.
• Meaningful contributions to a growing company where employees' work is valued.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed