Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions • High Springs, FL

4d • Onsite

About The Position

Pinnacle Site Solutions is hiring a friendly, dependable, and motivated Front Desk Receptionist / Administrative Assistant for its team in High Springs, Florida. The role serves as the first point of contact for guests, customers, vendors, and employees, helping maintain a welcoming and professional environment while supporting daily operations at a commercial site and civil construction company. The position suits someone who enjoys varied work, takes initiative, values teamwork, and is reliable.

The role combines front-desk hospitality, meeting and event coordination, office organization, supply and equipment monitoring, mail and delivery handling, vendor coordination, and administrative support for multiple departments. It also requires maintaining organized records, handling confidential information discreetly, and adapting to changing priorities. The position is full-time, with a schedule of 8:00 AM to 4:00 PM, Monday through Friday.

Requirements

• Previous receptionist or administrative experience is preferred.
• Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, and ability to learn new software.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Friendly, professional, dependable, and comfortable interacting with a variety of people.
• Self-motivated and able to work independently, anticipate needs, and take initiative.
• Flexible and able to remain composed through interruptions, manage competing priorities, and support multiple departments.
• Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.

Nice To Haves

• Construction industry experience is a plus, but not required.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front-desk coverage while balancing other responsibilities.
• Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked; perform light daily housekeeping, not heavy janitorial cleaning.
• Maintain an organized copy room; monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies; and replenish or order items according to approved procedures.
• Monitor printers, scanners, and copiers, and coordinate service when needed.
• Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and promptly receive and distribute deliveries from USPS, UPS, FedEx, Amazon, and other carriers.
• Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors; follow up on services and communicate concerns.
• Provide administrative support to multiple departments, including scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Maintain organized records and handle confidential information with discretion.
• Adapt to shifting priorities throughout the day.
• Maintain neat, clean, professional workplace attire and appearance consistent with company standards.

Benefits

• Supportive, team-oriented environment that values communication, collaboration, and dependability.
• Varied, dynamic role with opportunity to contribute to smooth office and operational functions.
• Opportunity to make a meaningful impact at a growing company that values employees' contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed