Front Desk Receptionist / Administrative Assistant
About The Position
Pinnacle Site Solutions is seeking a friendly, dependable, motivated Front Desk Receptionist / Administrative Assistant to join its team in High Springs, Florida. The role is the first point of contact for guests, customers, vendors, and employees, helping maintain a welcoming, professional environment while supporting the daily operations of a commercial site and civil construction company. This full-time role offers a consistent Monday–Friday schedule from 8:00 AM to 4:00 PM. The successful candidate will balance front desk coverage with varied administrative, office-organization, hospitality, and vendor-coordination duties. The position calls for initiative, teamwork, discretion with confidential information, and the ability to adapt to interruptions and changing priorities. Light daily housekeeping is included; heavy janitorial cleaning is not.
Requirements
- Previous receptionist or administrative experience is preferred.
- Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, and ability to learn new software.
- Excellent communication, interpersonal, organizational, and time-management skills.
- Friendly, professional, dependable, and comfortable interacting with a variety of people.
- Self-motivated and able to work independently, anticipate needs, and take initiative.
- Flexible and able to remain composed through interruptions, manage competing priorities, and support multiple departments.
- Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.
- Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.
Nice To Haves
- Construction industry experience is a plus, but not required.
Responsibilities
- Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while handling other responsibilities.
- Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
- Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping.
- Organize the copy room; monitor and replenish or order paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies according to approved procedures.
- Monitor printers, scanners, and copiers and coordinate service when needed.
- Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and promptly receive and distribute deliveries from carriers.
- Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors; follow up on services and communicate concerns.
- Provide administrative support to multiple departments, including scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
- Maintain organized records and handle confidential information with discretion.
- Adapt to shifting priorities and interruptions throughout the day.
Benefits
- Supportive, team-oriented environment that values communication, collaboration, and dependability.
- Varied role with the opportunity to contribute to smooth office and operational functioning.
- Meaningful work at a growing company where contributions are valued.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
